Open Space Advisory Board Agenda and Packet 2024 06 12

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Open Space Advisory Board Minutes May 8, 2024 Page 6 of 13 • Jeff: The flow chart itself is more general and will not be perfect, the goal is to have us in a better position and well prepared to inform the city council to respond to a property in a timely fashion. • David: Concern about the time lag and need to know the city council's feedback. • Jeff: According to the chart the second right says providing OSAB an update as appropriate within the executive sessions, depending on the attorney, Jeff, and the city council members. • Analogy with city council: like buying a house seeking how many bedrooms, baths, or playrooms. • Adam: Our property evaluations are very thorough and very detailed. Important information into the city council annual report will be worth of education and where they can see the prioritization. • Charles: Since we do an incredible amount of work on this already, it's better to do it biannually instead of annually since the property ranking will remain the same. It's a time-consuming process, so let's stay with a biannual process so we have time to focus on other things. • Michiko: Question for Charles about the annual review: Can we create some efficiencies in the process because we will be able to notice something by doing annually and will be able to notice things that we might want to add and it might be easier to do that review annually because we were doing less of a review so would it be more beneficial to standardize that process on an annual basis than to do it every two years. • Jessamine: agrees with Charles that it does take up our time and we need to focus on other areas. Michiko's point is valid and does make sense if we do this frequently and you don't need meetings because there is more of remembering the process and you don't need to put much effort into it. I prefer one year to focus on new acquisitions and one year to focus on the existing properties. Each year do a desk review with discussion instead of a field tour and alternatively, consider new properties or take other properties off the list. • Good idea. Susan: One important change is that acquisitions are now a priority, and we have the funds coming in. David: Overlooking one of the properties that is up for sale can impact us. Having an active monitor on the properties is important since we cannot afford to wait for our next review or City Council meeting to get news about them and by then the property would likely be sold. It is a tight process. The acquisitions fund represents about $300,000 per year, which means we'd have enough about every three years to purchase a smaller property. However, grants and bond issues can help us. We need to consider a more efficient process with a good connection with the property. Wondering if we have an example of a good acquisitions strategy since there have been zero open space acquisitions in the past seven years. Andy: Is the list being completed or there is more out there. Can use the top 20, then prioritize where we really want properties. Some on the list would never be available, but at least they would be on our priority list. Brad: felt the list is a good solid start, and we can add a smaller list on smaller properties. City of Louisville Parks Division 749 Main Street Louisville CO 80027 303.335.4774 (phone) www.LouisvilleCO.gov