Finance Committee Agenda and Packet 2011 02 14

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City Council Finance Committee Meeting Minutes 01/18/2011 Page 2 of 4 The Accounting Manager, Barb Kelley presented the results of a review of 440 utility billing accounts that were 90 days or more past due. This review was completed in December 2010. The Accounting Manager stated that the majority of the accounts receivable balance ($43,600) will be resolved through the “red tag” process to tenants, owners or both. Of the 440 accounts, it was determined that 170 account representing $10,200 (2.5% of the total accounts receivable balance), are uncollectable due to the age of the balance or multiple changes in ownership. Also presented was a review and discussion of Section 13.12.100 of the Louisville Municipal Code pertaining to the responsible parties of utility accounts. The Accounting Manager outlined for the Committee the administrative burdens of maintaining the utility accounts under the tenant’s name. Mayor Sisk stated that he would like to see some personal service extended to businesses prior to any service being shut off. Members discussed that outsourcing the collection of the old balances recommended for write-off would probably have a very small return on investment. The Committee voted to approve the write-off of approximately $10,200 for the 170 uncollectable utility accounts and the policy change for utility accounts to be billed to the landowner instead of the tenant. The information presented can be located in the packet for the January 18, 2011 Finance Committee Meeting. SALES TAX REPORTS FOR THE MONTH ENDED NOVEMBER 30, 2010 The Tax Manager presented the November 30, 2010 Sales Tax Reports. The reports and the corresponding narrative can be located in the packet of the January 18, 2011 Finance Committee Meeting. Tax Manager, Penney Bolte stated that she would be conducting a use tax training session for one of the local business groups and that the City had received a refund and hearing request from a taxpayer which refund amount could be $67,157.93. Mayor Sisk requested that this amount be included during the budgeting process. Mayor Sisk asked for the Committee to receive additional information on monthly building permits issued summarized into broad categories. í