City Council Agenda and Packet 2003 11 18

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Louisville City Council Meeting November 4,2003 Page 5 of 11 APPROVAL OF PROFESSIONAL SERVICES AGREEMENT Mayor Davidson called for Staff presentation. Public Works Director Tom Phare reported the Public Works Department is requesting approval of amendments to the June 17, 2003 professional contract agreement by and between the City of Louisville and Rothberg, Tamburini & Winsor, Inc. (RTW), for engineering services related to the construction of the reclaimed water treatment facility at the Wastewater Treatment Plant and pipeline installation to the golf course. He explained R TW has completed the design phase for the reclaimed water system and is ready to participate in construction phase of the project. The second amendment contract document includes detailed scope of services and related expenses. He referenced exhibit "A", which includes detailed scope of services completed including pre-bid construction meeting and railroad permit fees. Staff recommends Council approval of a contract amendment with RTW, Inc. for professional engineering services related to construction management services for reclaimed water treatment facility and pipeline and additional design services in the amount not to exceed $109,200. COUNCIL COMMENT f- w ~ \J ~ a.. MOTION: Council member Keany moved that Council approve the amendments to the June 17, 2003 professional contract agreement and between the City of Louisville and Rothberg, Tamburini & Winsor, Inc., for professional engineering services in an amount not to exceed $109,200, seconded by Mayor Pro Tern Sisko Roll call vote was taken. The motion carried by a vote of7-0. HIGHWAY 42/96111 STREET CONNECTION BID AWARD RECOMMENDATION Mayor Davidson called for Staff presentation. Public Works Director Tom Phare reported on the October 14,2003 bid opening for the State Highway 42/96th Street Connection Project. All bidders were pre-qualified for the project. The low bidder on the Project, Lawrence Construction Company, bid a total bid price of$7,171,066.38, however during the bid analysis errors were discovered, which resulted in incorrect unit an total prices resulting in inconsistencies with engineer's estimates and industry norms. He explained the bid documents permit the City to waive minor informalities and to reject any and all bids. One stated reason for waiving informalities provides that unit price bids, which include reconcilable arithmetic errors may be corrected, so long as it does not change the amount on which the award will be based. Lawrence explained in their October 17 letter, the errors in the bid and confirmed its bid would remain at $7,171,055.38, which is $94,555.02 less than the next bid. Phare stated Council has the option to award the bid to Lawrence Construction Company and waive the informalities in its bid. Council also has the option to reject all bids. 5