City Council Minutes 2006 03 21 - Laserfiche WebLink

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City Council Meeting Minutes March 21, 2006 Page 13 of 15 Mayor Sisk asked for Council volunteers to evaluate and review the proposals. Council members Muckle and Clabots volunteered to review the proposals. AWARD CONTRACT FOR CITY HALL REMODEL CONSTRUCTION MANAGER/GENERAL CONTRACTOR SERVICES Mayor Sisk requested a Staff presentation. Deputy City Manager Boyd reported on the Request for Proposals for Construction Manager/General Contractor services, which was published on February 17 with proposals due by March 3. Six proposals were received and the following three contractors were interviewed: 1) Golden Triangle Construction, 2) Adolfson & Peterson Construction and 3) Pinkard Construction Company. The interviews were conducted by Project Architect Greg McMenamin; Council members Sheri Marsella and Frost Yarnell; Library Contract Project Manager Paul Wember and City Staff members Darwin Brownson and Julie Boyd. The committee agreed unanimously to recommend that City Council enter into a contract for CM/GC services with Pinkard Construction Company. Pinkard Construction Company scored higher than the other two companies in the areas of: staffing, as their project manager and superintendent have extensive experience in managing renovations in owner occupied buildings; preconstruction services including scheduling and budget management; phasing recommendation which was considered and reasonable. Their experience in working on energy efficient buildings and relationships with building systems contractors and estimators was also a strong factor. Pinkard Construction Company reviewed and approved the City's contract for CM/GC services, and proposed a construction of 183 days with fees for preconstruction services of $6,581 and overhead and profit based on 5% of the guaranteed maximum price (GMP). The GMP will be determined at the 50% construction drawings phase and presented to the City Council for approval at a regular meeting. This process was followed for CM/GC services for the construction of the new library. If upon review of the GMP the City Council determines that the cost of the renovation is too high, the CM/GC will be paid for the pre-construction services amount only. Pinkard Construction Company has stated, based on their review of the schematic drawings, the project can be completed within the time frame and budget proposed. Staff requested the City Council authorize the Mayor to amend the contract for CM/GC services, extending the schedule and increasing the general conditions by the pro-rated monthly amount if required by adding an energy consultant. Council member Marsella reported all three of the firms were excellent; however the Committee felt for this project Pinkard was the best fit.