Resolution 2025-08 - Laserfiche WebLink

Home Browse Search

Exhibit 1 CITY OF LOUISVILLE PURCHASING POLICIES • Bidder's ability to provide future maintenance or service; • Other applicable factors as the City determines necessary or appropriate (such as compatibility with existing facilities, equipment or hardware); If a bid other than low bid is recommended, the requesting department must demonstrate how the higher bid serves the best interests of the City. COOPERATIVE PURCHASING City staff may purchase goods or services under any general bid or purchase contracts of the United States Government, State of Colorado, or other governmental jurisdictions at the prices, terms, and conditions specified in the general bid or purchase contract. If it is advantageous to the City, staff may purchase goods or services through a consortium for government agencies including but not limited to the State of Colorado bids (solicited through the Bid Information and Distribution System), the Multiple Assembly of Procurement Officials (MAPO), the General Services Administration (GSA), or Sourcewell to get the benefit of the pricing available through those procurement systems. These purchases do not require a sole source justification and are exempt from the formal bid process. They are subject to the normal approval process. ANNUAL CONTRACTS All service contracts must specifically state the term of the contract and the options for renewing the contract (if applicable) beyond the original term. In no case shall any service contract have an indefinite term. Contracts should begin and end within the current fiscal year. It must also be expressly stated in any multi -year service contract— which is any contract with a term extending beyond the current fiscal year —that all financial obligations of the City beyond the current fiscal year are subject to annual appropriation. Standard language for this purpose is as follows: "Contractor acknowledges that any potential expenditure for this Agreement outside the current fiscal year is contingent upon appropriation, budgeting, and availability of specific funds for such proposed expenditure, and nothing in this Agreement constitutes a debt or direct or indirect multiple fiscal year financial obligation of the City." INTEGRATED PROJECT DELIVERY CONTRACTING PROCESS (DESIGN -BUILD) The City Council may award an integrated project delivery ("IPD," sometimes referred to as "design -build") contract for a City capital improvements project, or other public project as defined in C.R.S. § 31-25-1303, upon a determination by the City Council that IPD 15