Resolution 2025-08 - Laserfiche WebLink

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CITY OF LOUISVILLE PURCHASING POLICIES represents a timely or cost-effective alternative for the public project. Prior to awarding an IPD contract, the requesting department head, upon consultation with the City Manager, shall solicit proposals for the project by issuing a request for proposals or request for qualifications to individuals or firms that have indicated an interest in participating in the proposed project or that have displayed evidence of expertise in the proposed project. Notice of the initial solicitation for an IPD procurement shall be published at least two (2) times in a newspaper of general circulation in the City. The last publication shall not be more than twenty (20) days or fewer than fourteen (14) days prior to the date set for the opening of bids. The City may also publish notice of the solicitation in a trade journal or post notice on the City's website and the City's official bidding web site. The IPD procurement shall be completed in compliance with the procedures above that are applicable to the selected method of competitive/formal bidding. After reviewing the proposals, the City Council may accept the proposal that, in its estimation, represents the best value to the City. In the procurement and administration of an IPD contract, the City may utilize, without limitation, the provisions and procedures set forth in C.R.S. § 31- 25-1301 et seq. SECTION VI — SOLE SOURCE PURCHASES, LOCAL VENDOR PURCHASES AND ETHICS SOLE SOURCE PURCHASES It is the policy of the City of Louisville to recognize and solicit quotes. Sole source purchases may be made if it has been determined that there is only one good or service that can reasonably meet the need and there is only one vendor who can provide the good or service. These purchases should be used if it is in the best interest of the City, and the following procedures shall apply: PURCHASE IN THE AMOUNT OF $5,000 TO $9,999 To request a sole source purchase, prepare a memorandum justifying the sole source purchase with Department Director approval. Attach the sole source justification to the check request or Pcard reconciliation. PURCHASE IN THE AMOUNT OF $10,000- $49,999.00 To request a sole source purchase, prepare a memorandum justifying the sole source purchase and attach it to the purchase requisition. Bidding procedures may be waived by the Finance Director when it has been demonstrated that the requested goods or services are a sole source purchase. If the sole source purchase is not approved, the department shall obtain additional bids or quotes in compliance with this Policy. 16