Resolution 2025-08 - Laserfiche WebLink

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Exhibit 1 CITY OF LOUISVILLE PURCHASING POLICIES PURCHASE IN THE AMOUNT OF $50,000 OR MORE To request a sole source purchase, prepare a memorandum justifying the sole source purchase and attach it to the purchase requisition. Sole Source purchases over $50,000 require the approval of the City Manager. Sole Source purchases over $100,000 require the approval of the City Council. LOCAL VENDOR PREFERENCE To encourage purchasing within the City of Louisville, it is the policy of the City of Louisville to recognize and solicit quotes/bids from local vendors. Whenever such local sources exist and are competitive, purchases shall be made from local vendors; however, all purchasing ordinances and policies as well as any other City award factors still apply. To be considered within this policy, local vendors must have a current valid sales and use tax license (formerly business license) on file with the City of Louisville. As deemed appropriate solely within the discretion of the City, bids may be awarded to local vendors providing the proposal or quote is within 5% or $1,000 (whichever is less) of the lowest bid. In an event where it may be prohibited as a condition of any grant, or violation of law, the local vendor preference shall not be applied. ETHICS IN CITY CONTRACTING The City Code of Ethics, which is set forth in Sections 5-6 through 5-17 of the City Charter, sets forth ethical standards concerning City contracting. These standards apply to City officers, employees and public body members and include, among other standards, that employees not have an interest in a contract with the City, unless certain rules are met. These rules generally require that employees may only be interested in contracts where all procurement rules have been followed and the employee has complied with the City's disclosure and recusal rules. These rules further provide that an employee interested in a contract may not attempt to influence any City employee or decision maker who has influence or decision -making power over the contract. Town officers, employees and public body members involved in the procurement process are required to comply with the Code of Ethics and all laws governing such process. 17