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Exhibit 1 <br />CITY OF LOUISVILLE <br />PURCHASING POLICIES <br />an authorized representative of the City and the vendor demonstrates his acceptance of <br />the purchase order through the initiation of some action to fill the order. <br />The Finance Department shall be responsible for the completion and issuance of all <br />purchase orders following the approval of the purchase requisition. The Finance <br />Department shall email the completed purchase order to the requisition initiator. <br />A standard purchase order is to be used for all purchases of $10,000 or more excluding <br />the following areas. <br />EXEMPT ITEMS <br />• Council Approved Service Contracts; <br />• Debt Service; <br />• Ditch Assessment Charges; <br />• Dues & Subscriptions; <br />• Education Expenses; <br />• Grants, Contributions, and Intergovernmental Agreement (IGA) Obligations; <br />• Insurance; <br />• Investment Transactions; <br />• Land Acquisition; <br />• Lease Payments; <br />• Maintenance and Support Licensing Agreements (associated with an approved <br />contract); <br />• Payroll (checks, taxes, and deductions); <br />• Professional Services as defined; <br />• Travel Expenses; <br />• Utilities <br />PURCHASE ORDER AMENDMENTS <br />The Finance Department has the authority to pay an invoice that exceeds the purchase <br />order by 10% or $10,000. <br />When the actual expenditure exceeds the purchase order amount by 10% or $10,000, a <br />second and complete approval process must be obtained via purchase order amendment <br />(for overages of $10,000 or more) or by manual approval on the check request (for <br />overages of less than $10,000). <br />7 <br />