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CITY OF LOUISVILLE <br />PURCHASING POLICIES <br />SECTION V - BIDDING <br />Bidding procedures are used to provide vendors the opportunity to bid, to elicit greater <br />vendor response, to meet City Charter and City Code requirements, to meet Colorado <br />statutory requirements applicable to the City, and to promote competitive prices from <br />vendors for the purchase of capital equipment and other items of significant monetary <br />value. The City Manager and Department Directors reserve the right to call for <br />competitive bids without regard to amount. As used herein, "bidding" shall include <br />requests for bids, requests for proposals, requests for qualifications, and/or statements <br />of qualifications. The responsible Department Director shall determine when bidding <br />procedures shall utilize a request for bids, request for proposals, or request for <br />qualifications, as appropriate. <br />All purchases of goods or acquisition of services above $50,000 and all purchases of cars, <br />trucks, and heavy equipment shall require competitive bidding procedures unless <br />otherwise required by the City Charter, City Code or state statute applicable to the City. <br />Exemptions to this policy are bids obtained through the specific processes listed below in <br />"State and Other Allowed Bids" and "Sole Source Purchases." <br />TYPES OF BIDS <br />INFORMAL BIDS/QUOTES/PROPOSALS FOR PROJECTS UNDER $50,000 <br />All purchases within the financial parameters of $5,000 to $49,999 shall require informal <br />bidding procedures. <br />For purchases between $5,000 and $9,999 the requesting department shall <br />obtain and document a minimum of three (3) verbal quotations and may use <br />a contract when appropriate. If three (3) quotations are not obtained, valid <br />justification must be provided and approved by the Department Director; <br />For purchases between $10,000 and $50,000 the requesting department shall <br />use a contract and obtain and document a minimum of three (3) written <br />quotations. If three (3) quotations are not obtained, valid justification must be <br />provided and approved by the Department Director and Finance Director; <br />Notwithstanding the above requirements, Department Directors or the City <br />Manager may require a competitive bid process for any project regardless of <br />the amount. <br />STEPS TO COMPLETE AN INFORMAL BID/QUOTE/PROPOSAL: (unless otherwise stated, <br />the responsibility for these steps falls on the requesting department) <br />a) Develop specifications/information; <br />8 <br />