Resolution 2025-71 - Laserfiche WebLink

Home Browse Search

Kimley»>Horn Page 2 coordinate, prepare for and attend meetings with the PMT, Stakeholders, and the public as outlined in the following tasks. Task 1.B.1 Initial Meetings Kickoff Meeting Kimley-Horn will prepare for, coordinate, and attend up to one (1) two-hour virtual Kickoff Meeting. This meeting is anticipated to consist of up to five (5) Kimley-Horn team members, subconsultants (the "Project Team"), City staff (including Public Works, Planning, and Parks), CDOT staff including the City's local agency coordinator at CDOT, Boulder County, City of Lafayette, and others as required. Task 1.B.2 Progress Meetings Project Team Meetings Kimley-Horn will prepare for, coordinate, and attend bi-weekly virtual meetings with the Project Team (up to twenty (20) one -hour meetings). The purpose of these meetings will be to review the tasks completed, the tasks planned, and to prepare for upcoming PMT, Stakeholder, and other meetings. Project Management Team (PMT) Meetings Kimley-Horn will prepare for, coordinate, and attend monthly virtual meetings with the PMT (up to ten (10) one -hour meetings). The purpose of these meetings will be to review the tasks completed, the tasks planned, discuss the schedule and make key decisions. These meetings will be used to coordinate and track the work effort and resolve problems. The meetings will review the following: • Activities required to be completed since the last meeting; • Problems encountered and effectiveness of previous meeting; • Activities required to be completed by the next meeting; • Solutions proposed for unresolved and anticipated issues; and • Coordination and Information or items required from other agencies and Stakeholders. The PMT is anticipated to consist of City decision -making staff, CDOT, and Project Team members as needed. Kimley-Horn will prepare meeting agendas consisting of an action item tracking list and meeting minutes for each PMT Meeting. Project Manager Check -in Meetings Kimley-Horn will prepare for, coordinate, and attend bi-weekly virtual City/Consultant Project Manager Coordination Meetings (up to twenty (20) one -hour meetings). The purpose of these meetings will be to review project status and coordinate on action items. Task 1.13.3 Stakeholder Meetings Kimley-Horn will prepare for, coordinate, and attend up to eight (8) meetings with the Stakeholders to obtain input on project elements and the preferred design approach. This task includes up to two (2) one -hour in - person meetings and up to six (6) one -hour virtual meetings. Kimley-Horn will prepare meeting agendas consisting of an action item tracking list and meeting minutes for each Stakeholder Meeting. Stakeholder kimley-horn.com 11800 Ridge Parkway, Suite 200, Broomfield, CO 80021 303 228 2300