Resolution 2006-40 - Laserfiche WebLink

Home Browse Search

Revised 8/7/06 City of Louisville Purchasing Policy & Purchasing Card Program Requirements SECTION VI- SOLE SOURCE PURCHASES AND LOCAL VENDOR PURCHASES Sole Source Purchases: It is the policy of the City of Louisville to recognize and solicit quotes. Sole source purchases may be made if it has been determined that there is only one good or service that can reasonably meet the need and there is only one vendor who can provide the good or service. These purchases should be used if it is in the best interest of the City. Purchase in the amount of $2,500 to $4.999: Justify the sole source purchase and attach to the purchase requisition. Finance Department will review the requisition and justification for the sole source purchase. If the sole source justification is approved by the Finance Director, a purchased order will be issued. If the purchase is unwarranted, two (2) more telephone quotations are required. Purchase in the amount of $5.000 or more: Prepare a memorandum to the City Manager justifying the sole source purchase. Bidding procedures may be waived by the City Manager when it has been demonstrated that the requested goods or services are a sole source purchase. If the sole source purchase has been approved by the City Manager, a requisition must be submitted to the Finance Department. If the sole source purchase is not approved, the department shall obtain additional bids or quotes in compliance with this Policy. Local Vendor Preference: To encourage purchasing within the City of Louisville, it is the policy of the City of Louisville to recognize and solicit quotes from local vendors. Whenever such local sources exist and are competitive, purchases may be made from local vendors; however all purchasing ordinances and policies as well as any other city award factors still apply. To be considered within this policy, local vendors must have a current valid business registration or sales tax license on file with the City of Louisville. Bids may be awarded as deemed appropriate solely within the discretion of the City, to local vendors providing their proposal or quote is within 5% or $500 (whichever is less) than the lowest bid. In an event where it may be prohibited as a condition of any grant, or violation of law, the local vendor preference may not be applied. Purchases Durinq Emerqency or Disaster Conditions: In the event of local disaster declared by the City pursuant to C.R.S. (Section 24-32-2109), the City shall comply with this Purchasing Policy to the extent practicable. Purchase orders, requisition forms, and other forms required herein for the purpose of authorizing and acquiring goods or services necessary for the immediate preservation of health and safety may be ratified after acquisition when a delay in acquiring the goods or services will cause immediate risk to Effective September 1, 2006 12