Cultural Council Agenda and Packet 2011 07 20

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Cultural Council Meeting Minutes DATE Page 2 of 3 know so it can be posted on the web site. Andy will announce to audience members that they can check the LCC web page and Facebook page for notice of cancellation. Andy will also ask the audience if there is interest in purchasing hats and, if so, ask them to let us know at the T -shirt table. Andy asked City staff to check and see if the mowing schedule can be changed so that it is not done the same day as the concert. Parks crews are responsible for trash and recycle. Information item: Lulu's BBQ and the Porch Deli are planning to have special pickup food items available for concert nights. Promotional Items: Justine checked on equipment for credit card sales. This would require a $15 monthly access fee, paying transaction fees on each sale and designating a single cell phone line for sales. Based on these criteria, there was no interest in pursuing credit card sales at the event. The City agreed to sell Tshirts on behalf of LCC at the Rec Center. Maryan will design a sign for the sales table and Brett will print the sign. Based on an estimated cost of $4.50 $5.50 per shirt, Emma Shubin made a motion to sell the shirts for the following prices: $10 youth, $12 adult. Justin Vigil -Tapia seconded the motion and the pricing structure was approved by all members. Danyelle is also researching selling oval bumper stickers for additional fundraising. Restaurant Week: Emma has been researching this idea and asked for input on pricing, event date and how we might promote the event. The following ideas came up in the discussion: the date 8/27 could be used to coincide with our zip code; rather than a fixed price meal, restaurants may be asked for a percentage of receipts on a particular date as is done for Heat Relief (usually 10 fundraising may be specifically targeted for art in the park and could coincide with events related to that program; advertising could include posters, website and table tents. Emma thanked the group for suggestions and will continue to research with local restaurant owners. Miscellaneous items: Maryan will order business cards this week. Maryan has engaged Stories on Stage (following up on action item from 5/19) for September 30 at the Arts Center and LAA will lend the microphone system if an LAA member is in attendance, so Susan will attend. Brett researched the Improv Group and found that $1200 was about the lowest price offered, so this idea is on hold. City Council Update Council Member Frost Yarnell was not in attendance. City Staff Update The check for the sculpture from the City to LCC should be available this upcoming week. Discussion Items for Next Meeting: Next meeting will be held on August 18, 2011 at the Arts Center and discussion items are due to Maryan by August 8, 2011. PDF created with pdfFactory trial version www.pdffactory.com