City Council Minutes 2012 02 07 - Laserfiche WebLink

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City Council Meeting Minutes February 7, 2012 Page 12 of 16 GreenPlay, LLC, to lead the public process and assist in developing the plan. This was a team effort between GreenPlay, Parks and Recreation, Planning and the GIS division. The following steps were taken to gather input and create a foundation for the planning effort: • Community Needs Assessment— Statistically-Valid Survey • Inventory and Assessment of Existing Properties and Facilities • Analysis of Programs and Services • Open Space Benchmarking • Financial Analysis • Level of Service Analysis • Presentation of Findings— public meetings • Development of Recommendations • Presentation of Draft Recommendations— public meetings • Planning Commission Final Draft Review and Recommendation The consulting team did extensive research into existing plans, reports, contracts, financial data, IGA's, City standards, procedures, maintenance and management practices, etc. to limit duplication or conflicts with the newly developed plan. Many of the existing plans are referenced in the new document as opposed to replacing or re- inventing existing standards and practices that work well. The research also exposed areas that were lacking where plans and guidelines will need to be developed. Overall, the process for developing the plan has been all-inclusive and extremely in- depth. The goal throughout has been to create a plan driven by the needs of the community and can be supported and implemented by staff. In November of 2010, a survey was sent by mail to a total of 3,177 households. Sample size for the statistically valid survey is 673, resulting in an excellent response rate of 21 percent and having a margin of error of approximately +/- 3.8 percentage points calculated for questions at 50% response. The Open Space Master Plan provides property specific management guidelines, direction on broad open space issues, Parks, Recreation, Trails, Cemetery, Golf, Horticulture, Forestry, and Senior Services. The Master Plan outlines the recommendations for Recreation Services, Parks, Open Space and Trails Maintenance and Managements, Golf Recommendations and Financial. Staff recommended approval of Resolution No. 12, Series 2012. COUNCIL COMMENTS Mayor Muckle noted the Master Plan was a large undertaking and voiced his thanks for all the public input, and to the staff. Parks and Recreation Director Stevens stated this plan was a long time in coming as the last plan was in 1994. He commended Kathy