City Council Study Session Summary 2011 11 22

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City Council Study Session Summary November 22, 2011 Page 4 of 5 Council suggested the Energy and Environment issue provide further language regarding maintaining local control, respecting home rule authority and not imposing unfunded mandates as it relates to implementation. The Legislative Agenda will be presented to City Council at the December 6th Council Meeting for approval. Update /Discussion — City Council Orientation City Manager Fleming presented an orientation to City Council members, continuing members on Council and new members. Some points covered: • Council Communications with Staff • Placing Issues on the City Council Agenda • City Council Advanced Agenda • Posting of City Council Packets — At the request of Council, the schedule for posting City Council packets will be changing effective with the January 17, 2012 packet. City staff agreed to change staff deadlines in order to prepare the packet and have it posted no later than the Wednesday before the scheduled meeting. City Council and staff agreed to do this on a trial basis for a period of 4 -6 months. At the end of the trial, staff will decide if it's feasible to continue to have a Council packet posted by Wednesday or if the schedule needs go back to the Friday schedule. • Understanding Operations and Policies • No Surprises Please — This goes both ways. • Choosing Civility when working together. • Tours for City Council — City staff will coordinate and setup as soon as possible group tours of City facilities for all Council members. Some of the locations suggested were the Water Treatment Plant, Wastewater Treatment Plant, Louisville Recreation Center (specifically tour the areas the public doesn't see). • Budgeting - City Manager Fleming presented City Council with an updated "Budget 101" presentation. Handouts of the presentation were distributed at the meeting. The presentation covered explaining the Types of Funds, Fund Balances, Major Revenue Sources, Expenditure Categories, Long Term Financial Plan and the Long Term Financial Model Components and Forecast Assumptions and the 2012 Budget Calendar. City Manager Fleming gave credit to Kevin Watson, Finance Director, for his excellent forecasting abilities. Councilor Jay Keany requested a chart showing Revenue and Expenditures without Enterprise Fund information, and Director Watson agreed to send him that information, and Jay also inquired as to what the current debt structure is for the City. Director Watson listed several debts, Library ($5M remains and the Finance Department did look at refinancing the Library debt), Water Bonds, and a Revenue Bond for the Recreation Center which will be paid off in 2013.