Cultural Council Agenda and Packet 2012 05 17

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Louisville Cultural Council Treasurer's report for May 17, 2012 Prepared by Justine Vigil -Tapia General Items • Q1 financial statements sent to Tara for correction. Meeting packet contains original document but corrected packet not received in time for agenda posting. Items to be corrected include: PIL by Program dates, corrections to GL (operations expense - sales tax, telephone /telecomm) ■ Completed SCFD grant interview; award information not available until September. Assets (as of April 30) • Checking account balance of $18,781.87 • Savings account balance of $15,446.92 • Total current assets of $34,228.79 • Cashbox money deposited ($314) and earning interest (every cent helps)! No need for cash on hand until we hit the summer concert season! • FOR REFERENCE: 2012 starting balance was $13,991.05 (checking) and $14,833.14 (savings) Key Dates to Remember • Neodata Grant — report summary due (TBD) • SCFD Grant Request — due March 19, 2012, 4:00 p.m. (COMPLETE) • SCFD 2012 Grant Interview — April 24, 2012, 5:30 p.m. (COMPLETE) • Colorado Creative Industries — May 10th workshop, 11:30 —1, Longmont Library • Colorado Creative Industries — due 6/21/2012 (submit early!); need to review criteria and determine eligibility. New Board Member Information • Please remember to obtain W -9's from event performers; Tara needs that information to prepare 1099's. Tara should also receive event reports. ■ LCC accountant is Tara Williams; email address is infoa!dollar- sense.com • LCC banks with Great Western Bank (downtown Louisville) ■ Receipts must accompany your reimbursement requests • Event performers must be paid with a check (no cash payments). President, Treasurer and Andy have LCC checkbooks. Please request a check prior to your event! • Cash box ($300 balance) is usually kept by the Treasurer or the person coordinating an upcoming event.