Library Board of Trustees Agenda and Packet 2012 11 08

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Library Board of Trustees Meeting Minutes—Draft SEPTEMBER 13, 2012 Page 2 of 5 is set to begin in October, with visits to the Recreation/Senior Center on Mondays and Tuesdays. The team comprises members of the staff and the Library Board, as well as other Library volunteers. A focus of the outreach will be instruction on how to download OverDrive digital content. Also, the Library mobile app will be ready very soon. It is being developed by Boopsie and will be available for both Apple and Android devices. VII.New Business A.Challenged Material 1)“It’s a Book” by Lane Smith The person making the challenge wants this book shelved in a different area from its current location in the children’s easy book/picture books section. The set of documents prepared by staff noted that five other libraries in the area also shelve the book in the picture book/easy books section. After a brief discussion, Jeannie asked for a motion to vote. Meredith motioned to keep the book shelved where it is, and the board unanimously agreed. VIII.Ongoing Business A.Strategic Planning Leslie noted that there is some overlap within the goals of the five service areas identified. This may make it difficult to establish measureable objectives. The Board agreed that establishing a common framework would help eliminate redundancy and create a more cohesive approach for the strategic plan and the annual work plans. The Board engaged in a discussion about the next steps in the planning process and the various structural elements of the plan. In the next draft of the goals and objectives, the Board will address the language, format, tone, verb tense, and scope to establish the framework. Any action items will be included in a work plan, which may be included as an appendix in the strategic plan. The Board agreed that the overarching piece of the plan is ‘Building Community,’ and everything else will follow from that. The Board unanimously agreed to a special meeting on October 18 to work through the next draft. Revised drafts are due to Karen by October 8. B.Policy Review 1)Code of Service Beth recapped the history behind the existence of the Library’s current Reference Policy, which originated from the American Library Association’s guidelines for the conduct and required expertise of professional reference librarians. The document was intended for administrative use and not as a Board or public policy per se. Beth noted that this Code of Service, in conjunction with the existing Code of Conduct, perhaps would be a better solution and approach for the future. She asked for the Board’s guidance in what they would like to do. After a brief discussion, it was noted that a statement regarding the confidentiality of user records should be added. Leslie moved that the Board adopt the Code of Service with the addition of a statement about confidentiality