City Council Agenda and Packet 2012 10 09 SP

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IL: *}} Louisville COLORADO • SINCE 1878 CITY COUNCIL COMMUNICATION SPECIAL MTG. AGENDA ITEM 3. SUBJECT: DATE: DISCUSSION /DIRECTION - 2013 RECOMMENDED BUDGET OCTOBER 9, 2012 PRESENTED BY: MALCOLM FLEMING, CITY MANAGER SUMMARY: City Council had its first preview of the proposed 2013 Budget at the October 2, 2012 City Council meeting. A number of comments /clarifications were discussed as well as possible revisions to the budget at that meeting. Those items are outlined below for further review at the October 9, 2012 special meeting. 1) Discuss Main Street Patios, timing and design considerations. The Main Street Patio project is currently on schedule for a public meeting on October 24, 2012. At this meeting the intent is to present 3 options and their pros, cons and costs. The options include 1) a permanent patio installation from Spruce to Walnut, 2) a hybrid option of landscaped bump outs and a pedestrian crossing near Bittersweet, along with the installation of the modular temporary patios and 3) the modular temporary patio, a mock -up which will be installed on Main Street for all to see. The mock up of the temporary patio design will be available mid - October and placed on Main Street in front of City Hall for viewing. $200,000 is budgeted in 2013 for this project. 2) Can we /should we consider utilizing the fireworks from the cancelled 4th of July celebration for a New Year's celebration? Beyond the fireworks, what staff resources, costs and logistics would need to be considered to hold such an event? Would need to add an additional $10,000 to the July 4 account to buy Fireworks for July 4, 2013 (assumed those from 2012 would be used in 2013). Would need approximately $4 -5,000 to cover costs of New Year's event (port -o -lets and busses). Concerns with impacts to the Golf Course, should this be the desired location for the event. Other locations could be considered as well. Further discussion to occur at the October 9, 2012 special meeting. 3) Discuss funding of South Street underpass — and how the TIF revenues fit into that funding and /or payback. A cooperation agreement is being prepared by LRC and City staff which will be discussed at the 10/8/12 LRC meeting. Based on that discussion, recommendations on TIF contributions to the South Street Underpass can be presented at the 10/9/12 special meeting, with formal action on an agreement to occur at the 10/16 regular City Council meeting. 4) Discuss thoughts /plans for crossing of St. Andrews & Dillon and why the suggested timing? The current timing of this project in the CIP was an attempt to successfully balance the CIP over the 5 -year period. Public Works is currently soliciting proposals to evaluate traffic volumes and CITY COUNCIL COMMUNICATION 2