City Council Minutes 2013 08 06 - Laserfiche WebLink

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City Council Meeting Minutes August 6, 2013 Page 11 of 16 successful, the City might engage in continued services for the construction phase of the project subject to authorization from City Council. The 2013 budget includes $20,000 for design services and $220,000 for construction. Associated Pool Builders completed the design phase of the work for $10,000 and submitted a construction estimate of $218,355. Staff recommends awarding the project to Associated Pool Builders for $218,355 with a 10% contingency. This would bring the total cost of the project to $240,190, and leave a budget shortfall of ($20,190). To resolve this shortfall, staff recommends scaling back renovation of the Recreation and Senior Center Weight Room by ($21,835). The majority of construction in the swimming pool is to be scheduled during the Recreation Center's Maintenance Week with construction activities at the hot tub to follow at a later time. COUNCIL COMMENT Mayor Muckle stated his understanding that there was an RFP process, but only one proposal was received. Parks and Recreation Director Stevens explained only one proposal was received for the design work and it was cost prohibitive. The construction portion of the project is a sole source contract and did not go out for bid. Mayor Muckle inquired about the scaling back of the improvements for Senior Center Weight Room. Parks and Recreation Director Stevens stated the City found a vendor, whose prices were lower, so the equipment will be upgraded. MOTION: Mayor Muckle moved to award contract to Associated Pool Builders, Inc, seconded by Mayor Pro Tem Dalton. Roll call vote was taken. The motion carried by a vote of 7 -0. AWARD BID TO TRAVIS CONSTRUCTION AND CITRON WORKSPACES FOR CITY HALL 1ST FLOOR IMPROVEMENTS Mayor Muckle requested a staff presentation. CIP Manager Diana Trettin reported the City's 2013 CIP includes design and construction costs to consolidate the Planning and Building Safety Divisions space into one area on the 1st floor of City Hall to improve customer service and operational efficiency. Earlier this year, the City Council approved the Information Technology (IT) Strategic Plan, which included a separate IT Department and additional personnel. To address those needs, the original scope of work for the City Hall remodel was expanded. Staff determined new furniture and storage systems would be needed to make best use of the open floor plan concept to be constructed. Staff worked with an architect to create an open floor plan intended to encourage a collaborative work environment, effectively serve the public and make best use of available space. Planning and Building Safety will occupy the northwest corner of the