Cultural Council Agenda and Packet 2013 11 21

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Louisville Center for the Arts Use Policy The Louisville Center for the Arts (LCA) at 801 Grant Avenue is designated as a community facility dedicated to the advancement and preservation of art, music, theater, dance, zoology, botany, natural history, and cultural history in the City of Louisville and shall be used for such art and cultural programs /events beneficial to the citizens of Louisville and its visitors. The scheduling and coordination of building uses shall be overseen by a governing board comprising four citizens representing the Louisville Cultural Council, the Louisville Art Association, Coal Creek Theater of Louisville, and CenterStage Theatre Company (referred to as the Resident Arts Organizations). To accommodate the interests of longer term planning, the governing board and designated city staff member will meet in August of each year to identify advance reservation dates for the next calendar year for: • Resident arts group's uses. • Cultural Council- sponsored events. • Annual maintenance and /or major repairs. The governing board will adopt a final calendar of multi -day events and regular Cultural Council events no later than October lSt of each year. To accommodate the interests of flexibility and coordinate with their cycle of turnover the Cultural Council may reserve dates for the upcoming year without identifying in advance the specific programming planned. The number of dates reserved will generally be based on the prior year's fulfilled dates. To schedule the best use of the Arts Center for the arts, the City, and the public at large, the governing board and city staff representative shall meet twice a year to review and solidify the calendar for the upcoming six months and to identify any actions or changes suggested by the experience of the past six months. These meetings will take place in: November: for December through June. April: for July through December. The guiding principles for the governing body and city staff will be: • To place the highest priority on maximizing the amount and variety of cultural events offered to the public. • To ensure that resident arts organizations have generally equal access to use of the facility. • To minimize the effects of overlapping uses on each of the user groups. • To ensure access for required maintenance. • To provide the mechanism for accommodating other public and private usage. The governing board will prepare and post a storage plan so that all building users will understand where items are to be stored at the end of each use. The City of Louisville will provide routine cleaning and maintenance for the building.