City Council Minutes 2014 01 07 - Laserfiche WebLink

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City Council Meeting Minutes January 7, 2014 Page 7 of 22 would be more involved in the construction process. The City received the first iteration of the hole-by-hole analysis prepared by Landscapes Unlimited for the last open house and Golf Course Advisory Board representatives were present. The second iteration of the hole-by-hole design will be presented at the January 13th Golf Course Advisory Board meeting. Another item on the agenda is the development of a program to engage the public; a business plan or model for green fees and a lesson program, which will lead to the analysis for the golf course's revenue stream. Council member Keany stated his understanding Landscapes Unlimited is bringing forward a hole-by-hole analysis of the course, but the Golf Course Advisory Board has not been involved in the design process. Parks and Recreation Director Stevens stated there will be a Golf Course Advisory Board meeting on January 13th and the Board will be updated on all the proposals, which will enable them to make a recommendation to the Council. He explained there are two programs: 1) the Golf Course mitigation after the flood and 2) The Golf Course Improvement Plan. He stated it has been difficult to get everyone together during the holiday season. Council member Keany voiced his concern for everyone to be involved in the process. Council member Stolzmann agreed and wanted to see the Golf Course Advisory Board as a member in the decision making process and not just a check point that sees information along the way. City Manager Fleming reported on a meeting held in mid-December, where Mayor Muckle, Council member Keany, he and Parks and Recreation Director Stevens met with Golf Course Advisory Board Chairman Ken Gambon. They discussed a schedule of various actions, which would include opportunities for the Golf Course Advisory Board to weigh in on issues. It was his understanding the schedule was acceptable with the Chair of the Golf Course Advisory Board. If needed, additional steps will be added to the process to get the expertise of the Golf Course Advisory Board. Council member Loo inquired about financial projections. Parks and Recreation Stevens stated there were preliminary projections, but he is working with the Finance Director on projections, which will be presented at the budget meeting on January 14tH Mayor Pro Tern Dalton addressed two particular areas of drainage on the golf course 1) Coal Creek Ranch and 2) The Springs, which have drainage issues. He stated some believe it is an HOA issue and not a Golf Course issue. He suggested if Landscapes Unlimited is working on a contract with the City, they could look at those two drainage areas and include it in the planning process. City Manager Fleming explained the hole- by-hole analysis may provide detailed information on the drainage under flood mitigation to determine the City's responsibility under the golf course master plan and flood mitigation and the responsibility of the HOA. He noted with a contractor on the course, this would be an opportunity to address those issues. If the contract with Landscapes Unlimited does not cover the drainage, the City may choose to include it in the contract.