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1 <br /> 1110 A letter was received from the CCAH regarding the Vail seminar. <br /> F; copy cf this letter is or file. <br /> I/ • Steve Baysinger received a letter from the city attorney' s office <br /> regarding the council ' s Grant Sponsorship Agreement . Performer ' <br /> agreement, Events Sponsorship Agreement and Request Form and <br /> Contract for Use -of the Piano. The attorney made some revision=_ <br /> n these agreements and have submitted them . for review. 1i- was <br /> decided that the author of each agreement would review the <br /> revisions made. A copy of the attorney' s letter ' s on file. <br /> A letter was received from the Illustrated Theater of f er i nc <br /> complimentary tickets to their production of "Festoons" . <br /> TOPICS DISCUSSED AND RESOLUTIONS MADE: <br /> :t was suggested that the council needs a brochure promoting our <br /> upcoming events and the council in general . John will speak tc <br /> :=eter. about the possibility of drafting a sample brochure. <br /> Carolyn read a personal statement regarding he- meeting witr. <br /> Steve Baysinger, Pasco Scarpella and Joanne Lyman on October 3, <br /> ' 1991 . A copy of this statement is on file. Items discussed at <br /> that meeting were as follows: Pasco Scarpella suggests a master <br /> schedule for the Center for the Arts building be kept at cit'. <br /> gall . Steve Baysinger agreed and approved this. . Pasco also <br /> suggested that an advisory board consisting of members from all <br /> groups that routinely use the building be appointed. This . board <br /> would review scheduling and communication between the various <br /> groups on a twice annual schedule. Carolyn Marham 'would be the <br /> moderator for this board, but have no voting rights. Our council <br /> agrees, in principle, with the idea of having -.:his ' ooard. We • <br /> will draft guidelines for the city' s approval on the board ' s <br /> carameters and all board members will receive a copy. Joanne <br /> offered tc represent the LAHC on this advisory beard. It was <br /> ' deci.ded that Peter Stewart should have the opportunity to <br /> volunteer for the board also. Carolyn will contact him and brief <br /> aim regarding the board' s function. A vote will be held at the <br /> November meeting or who will represent our croup . <br /> ' John Eifler suggested that as tenants of the arts building we <br /> should request copies of by-law_ and articles of incorporaticr <br /> from groups using the building. A motion was made and seconded <br /> that this will become policy . A representative tc obtain these <br /> cocuments was not selected at this time. <br /> ' It was suggested that council meetings be tape -recorded. Afte <br /> some ciscussion, a motion was made and seconded to the effect <br /> that -meetings may be recorded by a.nj person attending. meet ings, <br /> ' cut won' t to a council requirement. The mot:.on carried with 4 <br /> ayes and 1 nay . Joanne Lyman was the dissenting vote. Mo_ior, <br /> Na :mace and seconded to purchase a recorder ,.r..s tapes. This <br /> task Was not assigned at this time. <br /> - <br />