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LCityot <br />Louisville <br />COLORADO • SINCE 1878 <br />Finance Department <br />749 Main Street <br />Louisville, CO 80027 <br />(303) 335 -4505 <br />www.louisvilleco.aov <br />Memorandum <br />Date: June 30, 2014 <br />To: All Departments <br />From: Kevin C. Watson, Finance Director <br />Subject: Operational Budget Requests for 2015 Budget <br />The purpose of this memorandum is to provide instructions and a format for departments to request <br />appropriations for calendar year 2015. <br />PROCESS SUMMARY <br />The 2015 — 2019 Capital Improvement Program request/approval process has been underway since <br />March and is ongoing. This memorandum starts the operational budget request process. The due date <br />for submitting operational budget requests is July 25, 2014. <br />The City will be using a similar budget process to last year. Under this system, departments will need <br />to make a formal request for each line item. The only "automatic" appropriations will be for wages and <br />related fringe benefits for current full -time and benefited part -time employees and for 2015 capital <br />projects recommended in the Five -Year Capital Improvements Program. <br />REQUEST FORMS <br />Attached to this memorandum are three forms to assist in requesting appropriations: <br />1. Request for Overtime, Supplies, and Services <br />2. Request for Non - Benefitted Part -Time Wages <br />3. Request for New Full -Time or New Benefitted Part -Time Position <br />Detailed instructions for each of the three forms are included below. <br />FORM INSTRUCTIONS <br />Request for Overtime, Supplies, and Services <br />This form is a required form for all departments /divisions and should be used to request appropriations <br />for all operating items, except for non - benefitted part -time wages and wages /benefits for new positions. <br />This form contains five pages (tabs). Additional pages, or lines within a page, may be added. A <br />separate form (Excel file) should be used for each department /division. <br />Each Department Director will receive this form, in Excel format, for each division within their budgetary <br />responsibility. Each form will have the first five columns already completed. Departments will only <br />need to complete the final four columns: <br />• 2014 Estimate, <br />• 2015 Request, <br />• Change from 2014 Budget (automatically calculated), and <br />• Description & Justification. <br />6 <br />