City Council Study Session Agenda and Packet 2014 07 22

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SUBJECT: BOARD COMMUNICATION, TERMS & GENERAL PROCESSES DATE: JULY 22, 2014 PAGE 3 OF 5 investigations as the City Manager deems necessary. Ifthe City Manager determines there is sufficient evidence supporting further action, the City Manager shall contact the board or commission member who is the subject of the allegation, outline the allegation against the member and provide the member with an opportunity to respond to the allegation. After considering all information received, the City Manager shall make a determination as to whether there may be grounds for removal or whether other action is warranted. C. If the City Manager determines there may be grounds for removal, the City Manager shall present a report to the City Council for its consideration and action. The member shall be provided a copy of the report and the time and place of the City Council's consideration of the matter, at which time the member may address the City Council regarding the report. Removal of a member shall require the affirmative vote of a majority of the entire City Council. D. The City Manager may appoint a designee to perform the Manager's duties set forth in this Section. A member may resign from a board or commission at any time by providing a resignation letter or email to the Mayor and staff liaison. A resignation is effective upon submission or such later date as stated in the resignation letter, without requirement for acceptance thereof. Training The City Charter requires all board and commission members attend Open Government Training every two years. The City Manager's Office coordinates with the City Attorney to offer this training twice each year. The training covers rules and regulations in the Charter, the roles of a board member, quasi - judicial board roles vs. advisory board roles; email rules, conflicts of interest and other pertinent topics. Board members' attendance record for open government training is included in the information given to City Council when interviews are conducted. Additional topics can be added to the open government training if Council is interested. Generally staff liaisons meet with all new board members to help them learn the role, rules, regulations and processes that apply to that board. The City Attorney also meets with quasi - judicial boards to refresh their training as needed. Included in this packet is a draft of a Board and Commission Handbook. The handbook is taken from a similar one in Loveland and when complete will be distributed to all board members annually. CITY COUNCIL COMMUNICATION 4