Open Space Advisory Board Agenda and Packet 2014 12 10

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Five -Year Capital Improvement Program Request for Capital Equipment or Capital Improvement Project Project or Equipment Identification Project Name. Irrigation Controller Replacements Version of Request: 1- Apr -14 Submitting Department!Division: Parks & Recreation l Impacted Departments/Divisions: Parks & Recreation Funding Source(s): Percent , open Space a Parks Fund 100% 1TntaI Funding 1 Depa rime nt Priority 100% 12 Equipment or Project Costs Land Acquisition Design & Engineering Other' Prot Services Construction Other Capital Equipment Total Project Costs Granl(sj or Other Project Revenue Impact to Annual MaintiOp Costs Year 1 Estimated Expenditure Schedule Year 2 Year 3 Year 4 Year 5 Five -Year 2015 2016 2017 2018 2019 Total Beyond 5 Years • 15,000 15,000 50,00e 50,0130 50,000 50,000 50,000 50,000 50,000 50,000 215,000 215,000 45,000 45,000 250 250 250 250 1,000 Project Location Map, Equipment Identification Photo, or Other — _ = - Project or Equipment Description and Justification Please provide a general project description and include the cost allocation methodology if more than one funding source is requested: Park and median irrigation controller upgrades. Please describe why this project is needed, how it supports City -wide goals and objectives, what realistic options or alternatives have been considered, and what payback. or return an investment, has been calculated: the City of Louisville manages the water use at parks and medians through the use of a central control system. Central control enables the irrigation manager to input all change to watering schedules through one computer which in turn sends the data or schedule changes to each ansite irrigation controller via a radio frequency. The City has close to 10D onsite irrigation controllers. Central control makes it possible to make a simple city wide schedule change. For example, shutting off the waterin the City can be accomplished by one simple click versus the previous way of having to make the change to each ensire controller. The City bought into the sentinel centrai control System Vase his ten years ago. At the time, as a way to get into the program a little cheaper Sentinel oftered a retro -link card option for install in currently owned controllers. This enabled the City to buy into the program without having to buy all new clocks. As time has progressed the older clocks with the retro -link cards are kysing support from Sentinel. Communication issues with these older clocks are becoming more common and solutions to remedy are becoming less available. The City has 52 of these older docks with retro•link cards. With the average cost of approximately $5,000 this CIP program allows for the replacement of 3 critical clock replacements in 2015 and 10 clocks annual for the remaining years until the 52 are replaced with all new Sentinel clocks. Please provide a description of any grants andior other revenue associated with this project and the ongoing operational and /maintenance costs associated With this project. Maintenance costs should be minimized with new clocks. 19 20