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Planning update <br />Coal Creek Golf Course Grand Reopening Et VIP Stakeholders' Event <br />June 27 Et 28 <br />Invitations: <br />• Save the date (for June 27 1 10 am event): Week of April 6 <br />• Formal invitations mailed June 10th <br />Other promotion opportunities: <br />• City Newsletter done <br />• Bike to Work Day (Golf Bike) done <br />• Paid Advertising TBD <br />• E- newsletter ongoing <br />• Facebook ongoing <br />• Website ongoing <br />Invitations sent for: <br />Saturday only <br />Saturday Et Sunday <br />Friday, June 26 <br />Set -up and planning <br />* Sound system contact via Kathy Martin. Set up to be conducted. Podium supplied. Power needed. <br />* Program for hand -outs ( what is on the program) <br />* mission statement <br />* sponsors <br />* itinerary <br />* Drawing for Sunday <br />* Procedure for auction on Monday tee time <br />* food available <br />* <br />* Tent / manned for lost child ?? REC CENTER <br />* Script for GCAB tour( data from Allan for talking points) <br />* media packet to be prepared and available <br />* staff parking at maintenance barn on Saturday <br />* create po for photographer <br />* create po for videographer <br />Saturday, June 27 1 Grand Opening <br />Anticipated number of people in attendance: <br />• 300 for breakfast <br />• 300 throughout the day <br />• David Baril to coordinate with "The Mine" for food throughout the day. Done <br />9:00 am coffee pastries and breakfast burritos served in the clubhouse <br />* Music to be supplied via DJ Kathy Martin has contact info <br />* Tethered balloon rides at the middle of the driving range. <br />10:00 am First tee presentations <br />• Opening activities <br />• Council Liaison as MC Jay Keany <br />o Color guard /flag ceremony Supplied by Louisville VFW <br />o CU Dance squad available for ceremony <br />Equipment necessary <br />• Public address system required Kathy Martin <br />• Podium Kathy Martin <br />• Flags Meredyth Muth <br />7 <br />