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and update Purchasing Manual. Review and approve purchase requisitions and process purchase orders. <br />Justification: City staff continues to struggle with maintaining compliance with the Purchasing Policy. <br />Current Accounts Payable staff does not have the time to assist departments with purchasing procedures <br />and processes and provide training on this. More attention needs to be made at the beginning of the <br />purchasing cycle, as opposed to at the end (after the invoice has been received). This position would help <br />relieve accounts payable staff of having to review purchase requisitions for policy compliance. <br />4. 2017 and 2018. General Legal Expenses. $100,000 increase (from $200,000 to $300,000) from the <br />General Fund in 2017. Description: General legal services provided by the City Attorney. Justification: <br />This level of expenditure reflects the ongoing assistance Council and staff requests of the City Attorney <br />with a broad range of issues including drafting complex contracts, responding to claims, advising Council <br />on legislative changes and numerous other issues. <br />5. 2017. Contracted GIS Implementation Services. $100,000 in 2017 and 2018 from the Water ($35,000), <br />Wastewater ($35,000) and Stormwater ($20,000) Utility Funds, and the General Fund ($10,000). <br />Description: Staff is gradually implementing a Citywide Geographic Information System (GIS) with current <br />efforts focused on Utilities and Transportation program specific tasks using the Lucity software platform <br />(which, to reduce costs, we are implementing in coordination with Lafayette and Estes Park through an <br />Intergovernmental Agreement). Justification: GIS is a critical tool most jurisdictions have been using for <br />decades. Because of Louisville's relatively small size, the significant expense of previous GIS systems and <br />Louisville's limited resources, staff has continued to manage the City's physical assets using other means. <br />However, GIS technology has improved dramatically, costs for GIS have come down and managing a GIS <br />has become somewhat easier. This has made it possible for Louisville, with consulting assistance, to start <br />developing GIS capability and to more effectively manage the City's numerous physical assets. When the <br />Lucity software is fully implemented and becomes a mainstay for operations, uses will likely expand to <br />other program areas, including Planning and Building Safety, Open Space and Parks, and Public Safety. <br />Over the next year or two, staff will continue to rely on outsourced GIS and Asset Management services <br />and skillsets. When development of Lucity's current program areas is complete and we understand better <br />what it takes to support the City's GIS and AM systems on an ongoing day-to-day basis, we will evaluate <br />whether it would be more cost effective to establish a staff position to handle the duties covered by this <br />contract. However, at this point staff believes the work is too broad for one person/position to successfully <br />handle, and it would be difficult to find and/or not cost effective to recruit one person to fill such a position. <br />5 <br />