City Council Minutes 2018 08 21 - Laserfiche WebLink

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City Council Meeting Minutes August 21, 2018 Page 6 of 13 Voice vote, all in favor. DISCUSSION/DIRECTION— COYOTE RUN UPDATE Mayor Muckle introduced the item. Mayor Pro Tem Lipton recused himself as he owns property near the affected open space property. Director Kowar stated staff is recommending the City begin a sole source design/build process with Hayward Baker for the Coyote Run Open Space slope mitigation. Staff is also recommending the continued engagement of Terracon for independent review of design, cost estimates, and construction management. We know the 2013 heavy rain caused some soil movement and it is slowly continuing to move. We have been monitoring the area and have come to the point where we need to be more proactive. This design/build process with Hayward Baker was recommended by Terracon as a good first step. Phase 1 would be for up to $75,000 ($50,000 for Hayward Baker and $25,000 for Terracon review) for design and moving the project forward to Phase 2 construction. The design process would be 4-6 weeks and we hope to have an opening in the construction schedule in October to complete the mitigation. The project will include installing a drilled shaft retaining system above the landslide to stop any additional upslope movement or erosion, and regrading and geogrid reinforcement of the current slide area. The goals are to manage costs, make sure the property owners concerns are alleviated, and to restore the open space land to its native state. Councilmember Maloney asked for clarification if the $75K is just for negotiating the phase one design and the rest of the $550K would come later. Director Kowar stated yes this is for design. He added that if we use this design we will be committed to using them for construction and we would be locking into their costs. Public Comments Patricia Duff, representing the Saddleridge HOA, asked if construction would begin in October. Director Kowar stated that is the goal. Mayor Muckle stated we do hope to get a design and the costs to allocate the funds to do construction in October. Councilmember Loo asked for clarification that if we spend $75K for a proprietary design we can't use that design to bid out for construction. Director Kowar stated yes, but he noted there is a requirement for a performance threshold that they have to meet. This puts all the liability on the one company for long-term performance. Councilmember Loo asked why not approve the whole contract (phase 1 and phase 2) tonight. Director Kowar stated staff wants to confirm more of the details before we commit to the entire amount.