City Council Minutes 2018 08 21 - Laserfiche WebLink

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City Council Meeting Minutes August 21, 2018 Page 8 of 13 Vote: Motion carried by unanimous roll call vote 6-0; Mayor Pro Tem Lipton recused. DISCUSSION/DIRECTION — RESIDENTIAL SINGLE WASTE HAULER WASTE REQUEST FOR PROPOSALS Director Kowar stated this is for discussion of the request for proposals (RFP) for waste collection. We are entering into the last year of a five-year contract with Western Disposal so this is an RFP for the next contract. Staff would like to get the language right and understand what we are asking for when we get bids. The goal is to remove residents' solid waste in a convenient, environmentally responsible, and cost-effective manner. Director Kowar reviewed the current solid waste diversion rates and reviewed the RFP timeline. The Utility Committee has reviewed possible changes in the program. He noted tonight is just discussion of the RFP and servicing the current accounts in the program. Staff did speak with some HOAs about joining the program. The general feedback is the HOAs were happy with their programs and have their own goals. Some may or may not be interested in composting and will review that option when they sign new contracts. Staff has not discussed this possibility with multi -family and commercial locations yet. This RFP focuses solely on our program. Director Kowar reviewed how the cart size choices affect pricing. Currently, recycling is included and residents pay based on the size of the carts for trash and composting. The RFP has an option for incremental pricing based on the cost of the trash cart size and including recycling and composting. This is designed to encourage compost use and minimize trash. This option would include both recycling and composting in the cost of trash service that is incrementally based on cart size. Mayor Pro Tem Lipton stated the increment strategy is confusing. Councilmember Stolzmann stated we have heard from people that the composting structure does not encourage people to get a bigger sized compost cart so people then put things in trash when the compost full. The new option asked respondents to bid a price that includes composting and recycling with the cost of trash and is based on the size of the trash cart. There are also other bidding alternatives that don't include that option. This proposal also makes the cost of each gallon of trash the same so each 32 gallons of trash service will be priced the same. Director Kowar stated a number of things may affect pricing in the bids including day of the week for pick up, if all of town is on one day, and other variables. We may want to explore spreading it out across the week if it is Tess expensive. This RFP requires all bidders to bid the same increment and there are also alternates respondents can bid.