City Council Minutes 2018 08 21 - Laserfiche WebLink

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City Council Meeting Minutes August 21, 2018 Page 9 of 13 Members confirmed they will consider pick up on multiple days or days other than Thursday as a part of this bid process. Director Kowar stated that once bids are received they will be reviewed based on certain criteria. This would heavily weight (70%) pricing and also include weighting for other items including additional services, quality of the references, the pick-up schedule, equipment, and interviews. He asked Council's opinion on this review process. Councilmember Loo stated pricing was heavily weighted last time and we choose a more expensive bidder. She stated we need to make sure with this RFP we are comparing apples to apples so that the weighting options shouldn't throw anyone out of the competition. Councilmember Stolzmann stated that since we have stated the exact increment we are requesting it will allow us to compare the different contractors in a better fashion than we did in the past. Because we have been so specific about what services are to be required, she would increase the weight of pricing to 80%. Councilmember Loo agreed. Mayor Muckle agreed. Councilmember Maloney wouldn't go above 70%. He stated price is important but these other qualities need to be weighed. Mayor Pro Tem Lipton agreed. He would also reduce the weight of the interview and the RFP. He is concerned there is too much weight on the subjective criteria. He is more interested in price and service. Councilmember Loo stated she is comfortable with the proposal and does like the smaller weight on the subjective areas of the review. Mayor Pro Tem Lipton stated he is more interested in price and service than anything else. Councilmember Leh stated he is fine with the weighting as presented. Mayor Pro Tem Lipton asked about the increment noting if the typical house uses a 64- gallon trash and 96-gallon recycle bin with a 64 or 96-gallon for compost, the pricing will likely increase using this increment. Councilmember Stolzmann stated we won't know until we get the proposals back as the compost price will be baked into the base price for that altemative. However, in general the smallest will be the least expensive and the largest the most expensive. Mayor Pro Tem Lipton stated he doesn't want to have to tell residents the. costs went up because we are trying to encourage composting because that is a large increase in price for someone who may not appreciate the service. Councilmember Stolzmann stated that is why there are the different altematives in the process. It gives us an out in the event the packaging of the composting drives the base price so high that people can't recognize the value. Mayor Pro Tem Lipton stated the greatest incentive we can provide is more frequent pick-ups. People will put things in the trash because they just can't store compost for