Cultural Council Agenda and Packet 2021 11 17

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Louisville Cultural Council Meeting Minutes 10/21 /21 I. Call to Order at 5:35 pm II. Roll Call Attendees: Leah Franks, Kim Poletti, Mark Cathcart, Robbie Pitt, Kate Ward, Beth McLennan, Debbie Davies, Lisa Kihn, Erica Schmitt Absent: Tami Owen, Adam Sloat Members of the Public: Greg Fields I II. Approval of Today's Agenda -yes IV. Public Comments: Items Not on the Agenda. Greg Fields asked how the permit process from BSNF railroad was moving along for the sculpture he has been commissioned to create for the DELO underpass area, and asked why there was a significant delay. Erica has been in contact with the City Engineer and BSNF thinks the existing pedestal is in their right of way, and was not approved initially by BSNF, so it is going through their process. Greg stated that the price of steel is much higher than it was earlier this year and his contract might need to be renegotiated due to the delay, with a possible increase of around $500. Discussion occured about the DELO underpass public art unveiling (Louisville Letterplay by Greg Fields), Mark and Kim will work to set a date. V. Correction and/or Approval of August Meeting Minutes. Mark approved, Lisa seconded, all approved. VI. Chair's Report. Leah mentioned that the November meeting might need to be rescheduled due to the upcoming city manager interview process. She has met with the landscape architect and designer ahead of the city election concerning a tax increase to fund a series of underpasses in the city and decided to table the discussion until after the election. VII. Staff Report & Budget Update. Erica Schmitt stated that after payments to Ivalas Quartet, the pumpkin carving event and Cody Qualls for the SKY public art unveiling, there will be $1670 left in the budget this year. The 80/20 split we contracted for the Alfredo Muro concert netted him $560 and the city $140. (note this goes to the city general fund and does not funnel back into the LCC operating budget). a. Action Item: Vote to invest leftover LCC funds into reusable supplies. Mark moved and Beth seconded that we spend leftover funds near the end of the year on reusable supplies such as a new pop-up shade and water dispenser for the summer concert series, a battery operated amplifier with microphone, new storage box, dolly to move items from the storage to the stage in Community Park, etc . All approved. VIII. Information Item: Upcoming Board Vacancies. At least 4 members are not returning next year, Debbie, Kim, Kate and Adam. It is important that new members have the time to commit to the activities of the LCC. Also, members should resume keeping track of the hours that they volunteer for the LCC monthly and report them (important for future SCFD funding) Erica will check on SCFD grant process. a. Action Item: Vote to have Adam Sloat continue booking "Summer Concerts in the Park". Discussion around having a dedicated LCC member to work with Adam next summer, and strongly preferring a mid June start date rather than after the 4th of