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Louisville Historical Museum <br />Collections Management Policy <br />a. Dirt cellars in the Jacoe Store and Tomeo House allow humidity to vary with the weather, <br />affecting the conditions above. <br />b. Openings and cracks around the windows of all of the Museum buildings allow the entry of <br />insects, particularly boxelder bugs. <br />c. The Museum does not have a break room in which staff and volunteers can prepare and eat <br />meals. Also, under the current staffing levels, it is not possible for staff to leave the Museum <br />during the open hours. Museum staff and volunteers must take care to avoid the consumption or <br />presence of food or drink near the collections. <br />d. The Museum lacks dedicated storage space for the collections and lacks logical organization of <br />storage due to it being disbursed in different rooms and buildings. <br />5.3 Security and Care of Collections <br />The Museum and City of Louisville shall provide safe conditions for all collections by providing adequate <br />space, suitable security, and an appropriate physical environment for items in its custody, subject to <br />existing conditions. The care includes, to the extent possible, regulation of conditions of light, relative <br />humidity, and temperature, and protection from pollutants and contaminants that may affect the well- <br />being of individual objects, within physical and budgetary constraints under which the Museum and City <br />of Louisville operate. This care also includes the supervision and regulation of members of the general <br />public and scholars while conducting research. <br />a. The collections shall be housed in secure City -owned storage areas with limited access, except that <br />large metal items already in the collections may be stored outside until such time that covered space <br />is available for them. Digital archives, particularly if owned only in digital form, shall be backed up by <br />the City of Louisville in order to best ensure their long-term preservation. <br />b. It is a priority for the Museum to digitize historic images at a high resolution in accordance with <br />accepted standards in order to preserve the images and to minimize the handling of the originals. <br />c. Museum staff and volunteers must take care whenever items from the collections are transported <br />between buildings at the Museum or between City buildings. Items should be covered and carried in <br />a safe manner. Items should not be taken outside during inclement weather. If items are transported <br />by vehicle, care must be taken to ensure that the physical conditions are safe and stable for the <br />items. <br />d. With respect to the exhibit of items in other Citv buildings: <br />1. The Museum staff will consider the condition and historic value of the items and determine <br />whether thev are aoorooriate for exhibit. and for how lone: <br />2. Either <br />' ouisvi"^ so le g ^sthe items will be a -re exhibited in a locked exhibit case or cases to which only City <br />staff has access, or the Museum staff will determine that items of less than 20 years of age may be <br />displayed without locked exhibit cases if the exhibit space provides the ability to take reasonable <br />precautions to assure the safety of artifacts; <br />3_lit must bets for a finite period of which the Museum staff approves, and <br />E3 <br />