Historical Commission Agenda and Packet 2022 07 20

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Louisville Historical Museum Collections Management Policy 4. Tthe physical conditions of the exhibit space must beare acceptable to the Museum staff for the preservation of the specific items. Only Museum staff or volunteers shall transport and handle the items if they to be exhibited in another City building. e. The Museum staff may remove items from the Museum buildings for the purpose of working with them in the staff offices of other City buildings. f. It is acknowledged that some items may leave the Museum for official Museum business. Qualifying activities include: conservation, repair, upholstering, framing, mounting, photography, photograph reproduction, binding, photocopying, and digitizing. Also, Museum staff may use items from the education collection and reference collection for off -site programs. g. Visitors are asked not to eat or drink inside the Museum buildings, except for drinking bottled water. h. The City of Louisville shall maintain insurance on the Museum collections and maintain intrusion alarms on the Museum buildings. 5.4 Access to Collections The Museum provides access to collections in many ways. For example, many items are already accessible to view as part of permanent or temporary exhibits. In addition, many historic photos have been digitized and are available to view online, and PastPerfect catalog records attached to online images are searchable by the public via a link on the Museum's website. This provides important 24/7 access by the public to many items. Collections will be physically accessible subject to the following: a. Only Museum staff and those specially trained in the use and handling of artifacts may handle items in the permanent collection. b. Members of the public may handle items in the education collection and reference collection, under the supervision of Museum staff or volunteers. c. Visitors may access collections only with permission and under conditions that ensure the safety of the collections. No food or drink will be allowed while accessing collections items. Only pencils should be used for making notes while accessing collections items. d. Items in the collections may not be used for purposes outside the mission of the Museum. They may not be loaned to staff, organizations, or other parties for personal purposes. 6. Loans — Incoming and Outgoing Although the Museum staff and Historical Commission may in the future decide that the Museum may engage in incoming or outgoing loans and adopt a policy to govern such loans, at this time the Museum shall not participate in either incoming or outgoing loans. 7. Deaccession Policy & Procedure Museums at times find it necessary to deaccession items from collections. 7.1 Authority and Procedure for Deaccessioning 0