City Council Agenda and Packet 2023 01 17 SP

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LL Cityof CITY COUNCIL COMMUNICATION Louisville AGENDA ITEM 2 COLORADO • SINCE 1878 SUBJECT: ADOPTION OF 2023 CITY COUNCIL WORK PLAN DATE: JANUARY 17, 2023 PRESENTED BY: JEFF DURBIN, CITY MANAGER MEGAN DAVIS, DEPUTY CITY MANAGER EMILY HOGAN, ASSISTANT CITY MANAGER SUMMARY: On December 12, 2022 City Council held its annual work planning retreat to identify the issues and projects they would like to consider for their 2023 work plan. On January 1711 City Council will finalize the 2023 work plan, which will reflect their priorities on issues that require City Council policy direction or guidance. The work plan includes issues that City Council plans to address throughout the course of the year, the approximate meeting time Council will devote to each issue, and a rough schedule (by quarter) when Council will consider each issue. In addition, the City Council work plan helps staff prioritize internal work plans and schedule the work that is needed to bring to City Council for engagement. The second work planning session will be facilitated by June Ramos. A detailed agenda for the facilitated session is attached. The draft version of the proposed work plan includes all the items City Council identified for consideration during the initial work planning discussion. At that meeting, Council reviewed all 2022 carry -forward items, staff recommendations, and board/commission recommendations to determine their initial list of potential items. At this meeting City Council will narrow the work plan to those items that can reasonably be addressed within 2023 by Council and staff, prioritize the items on the work plan, determine the timing for consideration of the items and how much time must be dedicated to each item. Once completed, staff will use the approved Council work plan to develop the advanced agenda for this year. Prior to the second work planning retreat, City Council completed a survey to identify their top five new items for the 2023 work plan. Staff reviewed each of the items proposed by Council to estimate how much staff time would be necessary to complete the project/issue. Staff considered the project/issue in relation to ongoing operations, other CIP projects and plans, as well as in relation to each of the proposed work plan items that impacts their work. An estimate of City Council -required engagement was considered, as well as any involvement of boards/commissions. The proposed work plan includes 26 items excluding recurring/ongoing items that require Council engagement. Half the projects proposed have a high impact on staff time, meaning significant staff time must be dedicated to support and advance the CITY COUNCIL COMMUNICATION 2