Cultural Council Agenda and Packet 2023 05 18

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• Have approval from Public Works • Have approval from planning • Engineering approved the pedestal to hold the sculpture's weight • Requested carryover of LRC funds • Sculpture placement is not confirmed. Need: o Railroad protective liability insurance o Adjustment of the City's lease • Sculpture has not gone through public notice, an LCC vote, or City Council approval • Economic Vitality says LRC funds can only be distributed following the completion of the project (Section 2.b. of the cooperation agreement). Erica is working with EV to try to find an exception. Venue Availability The LCC may produce events at any available City location, including: o Arts Center o Steinbaugh o City Parks o City Open Space o Library o Rec/Senior Center The staff liaison can assist with confirming the availability and making reservations for any of these locations. Marketing Upcoming marketing deadlines: - July 10, 2023: The autumn (September/October/November) print community newsletter. - Oct. 9, 2023: The winter (December/January/February) print community newsletter To ensure that there is space in these publications, preliminary graphics and text should be submitted approx. 4-6 weeks in advance of the deadline. These are hard deadlines that involve the Communications team, outside designers, printers, and mailing houses. Events that are smaller (i.e. a one-off event at the Arts Center, with a fire code of 80) are more appropriate for promotions through email newsletters and social media, rather than being printed and distributed to approx. 21,000 residents. (For an overview of what details are needed to successfully market an event, please see the April 2023 Staff Report.) "Summer Concerts in the Park" have been included in the May utility inserts, Summer Community Newsletter (June/July/August), and Rec. Center Summer Catalogue.