Resolution 2001-29 - Laserfiche WebLink

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3.0 Covenants and Promises. In consideration of the above cited premises and the hereinafter mutual covenants and promises, the sufficiency of which is acknowledged, the parties agree as follows: 3. :L Term. This Contract is expressly written for the November 6, 2001 Election and is effective through December 31, 2001. 3.2 County Clerk Duties. The County Clerk shall perform the following duties for the election for the City: (A) Notify the secretary, of s.tate, no later than fifty-five days prior to the election of the intent to conduct the November 6, 2001 Coordinated Election as a mail ballot election. The notification shall include a proposed plan for conducting the mail ballot election, which shall be based on the standard plan adopted by the secretary of state. In accordance to 1-7.6-105, within fifteen days, the secretary of state shall approve or disapprove of the written plan. (B) Contract with a reliable vendor to prepare and print the mail ballots; prepare a mail ballot packet for each ACTIVE elector within the City of Louisville; address a mail ballot packet to each ACTIVE elector within the City of Louisville; and mail the ballots between the twenty-fifth and the fifteenth day before the election (October 12 and October 22, 2001) at the least cost. (C) Create the layout of the text of the ballot in a format that complies with Colorado Election Law and is acceptable to the City. (D) In consultation with the City's Election Officer, the County Clerk will order the number of ballots to be printed that could reasonably be expected to be mailed to each Active voter; an adequate number of ballots to fill requests of Inactive Voters who, subsequent to the mailing of ballots to all ACTIVE voters, present themselves to vote at the office of the County Clerk and Recorder or apply for a Replacement ballot; and an adequate number of Duplication and test ballots. (E) Ensure that the ballots packets contain Instructions to the voters; a secrecy envelope (if the type of ballot requires such envelope to maintain the privacy of the vote); an inner verification/return envelope; and the outer/mail out envelope containing the appropriate postage, Official Election Notice; and indicia for Return Service Requested. (F) Package. Determine the "least cost" method of preparing and mailing the TABOR Notice (G) If applicable, combine the text of the TABOR Notice submitted bythe City with those of other jurisdictions to produce the TABOR Notice Package. The County Clerk may determine the order of the TABOR Notice submitted by the City and those of other jurisdictions to be included in the TABOR Notice Package provided, however, that the materials supplied by the City shall be kept together as a ~oup and in the order supplied by the City.