Open Space Advisory Board Agenda and Packet 2024 09 11

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1.1 INVITATION TO BID The City of Louisville ("the City") is soliciting bids from qualified consultants ("Respondents") to work with City staff and provide a Long Range Plan for the Parks, Recreation & Open Space Department. Digital copies of the Bidding Documents will be available after November 1st, 2024 through the department office, on-line via the Rocky Mountain Bid System and on the City's website: https://www.louisvilleco.gov/doing-business/bidding-opportunities-requests-for-proposals Bids will be accepted electronically by the department until 3pm on December 6th, 2024. See bidding documents for submission requirements and contact information. The City of Louisville is an Equal Opportunity Employer. 1.2 PROJECT SUMMARY The City of Louisville, Colorado is seeking a consultant, or consulting team, to facilitate the development of a long range plan for the City's Parks, Recreation & Open Space (PROS) Department. Located in Boulder County and within the Denver -Metropolitan area, Louisville is home to roughly 19,000 residents. The PROS Department currently manages 37 parks comprising 355 acres, over 650 acres of City -owned and 1,200 acres of jointly managed Open Space, a 130,000 square foot Recreation and Senior Center, the 18-hole Coal Creek Golf Course, 32 miles of trails and other miscellaneous facilities, programs and services. The planning effort will include a robust public input process and should result in evaluations and recommendations specific to each of the Department's four divisions — Parks, Recreation & Senior Center, Open Space and the Coal Creek Golf Course. Additionally, the City desires to include two parallel/subsequent planning efforts focusing on 1) A dedicated plan for the City's multimodal trail infrastructure and 2) A programmatic and conceptual site plan for the City's Cottonwood & Lake Park property. Both of these efforts are included as bidding alternates for the purpose of this request for proposal. The last iteration of the Department's long range planning efforts took place in 2012. The Louisville community has since grown and evolved and experienced multiple noteworthy events including a 2013 flood, COVID-19 pandemic and 2021 Marshall Fire which have all left lasting impacts on the residents and City government. The City has also experienced multiple life - cycles in leadership at the City Council, City Manager, and Department and Division levels. An updated long range plan is much needed to provide guidance for the Department's on -going operations and investments. The PROS Long Range Plan will build upon a foundation created by other planning and visioning efforts which have been completed and/or are underway by other City Departments. Notably, an update to the City's Comprehensive Plan scheduled to be complete in mid-2025, a wildfire mitigation analysis completed in 2023, a housing study completed in 2024 and DRAFT: 9/3/24 19