Open Space Advisory Board Agenda and Packet 2024 09 11

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numerous other division levels plans. The PROS Department desires to set a vision and strategic direction for the next 10 years with a consulting team that can bring outside perspective and expertise to the department and its divisions. It is anticipated that the planning contract will begin in early 2025 with plan adoption in 2026. 1.3 SCOPE OF WORK Long Range Plan (PROS Department & Division Plans) The City's desired planning approach (subject to consultant input) is structured to provide dedicated attention, evaluation and recommendations for each of its four Divisions. To ensure the needs and priorities of each Division are evaluated and addressed by the plan, the topics below should be systematically explored for each Division, as well as for the overall Department itself. Framework of topics to be explored for PROS Department overall and separately for each of four PROS Divisions: • Review of previous planning documents and studies (files to be provided by City) • Summary of notable changes occurring since 2012 PROS plan • Assessment of current governing structure and partnerships (internally between Divisions, within the City between Departments and with outside agencies) • Assistance in confirming and/or updating Vision and Goals • Completion of an inventory and analysis of existing Amenities, Programs & Services • Evaluation of service provisions (such as GAP or LOS analysis) with improvement recommendations relevant to industry studies and trends • Assessment of staffing, finances, etc. with recommendations based on benchmarking to communities of similar profiles • Review of existing management and maintenance plans, as applicable • Identification of relevant policies and/or procedures needing further development (in- depth development to be completed by others subsequent to long range plan) • Suggestion of additional studies and/or planning efforts needed (in-depth development to be completed by others subsequent to long range plan) • Forecasting of key facility and/or project needs to inform Capital Improvement Planning • Assist with prioritization of the above and development of actionable next steps for plan implementation • Other topics/issues unique to each Division, if applicable • Other topics/issues suggested by Consultant (suggestions desired as part of proposal process if possible) DRAFT: 9/3/24 20