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SUBJECT: PROS Long -Range Plan & Trails Master Plan <br />DATE: MAY 6, 2025 <br />PAGE 4 OF 5 <br />As part of a May 2024 budget amendment which was reviewed by the Finance Committee <br />and approved by City Council, Fund 201 was divided into what is now known as Fund 210 <br />— Open Space and Fund 211 — Parks. During the division of Fund 201, the $300,000 was <br />administratively split (50/50) between Fund 210 and 211 so that each fund holds <br />$150,000. As an administrative split, no implications were intended that half of the money <br />be spent on parks and half on open space given the shared nature of the old Fund 201 <br />and original intention that the money be used for the overall PROS Department planning <br />effort. <br />Furthermore the $100,000 allocation for the Trails Master Plan, established by the same <br />May 2024 budget amendment, was administratively split (50/50) between the then new <br />Funds 210 and 211, as shown below. <br />Available Budget <br />Acct. No. 210522-630188 (Open Space — PROS Long Range Plan) $150,000 <br />Acct. No. 211511-630188 (Parks — PROS Long Range Plan) $150,000 <br />Acct. No. 210528-660316 (Open Space — Trails Master Plan) $50,000 <br />Acct. No. 211511-660316 (Parks — Trails Master Plan) $50,000 <br />Total Available: $400,000 <br />Anticipated Expenditures <br />PROS Long Range Plan $275,500 <br />Trails Master Plan $100,000 <br />Cottonwood Park & Lake Park OS Concept Plan $0.00 <br />Contingency / Additional Services (T.B.D) $24,500 <br />Total Not -to -Exceed: $400,000 <br />Budget Remaining ($0) <br />The results of the competitive bidding process and tabulation of fees proposed by the 8 <br />respondents are shown below. DTJ Design's original proposal was the second lowest <br />bidder overall and after staff review of the submitted proposals, the lowest bidder of the <br />four short-list firms. <br />Note that DTJ's current fee proposal differs from their original number due to the scope <br />negotiations discussed in the summary section above regarding how to best maximize the <br />consulting team's services within the City's overall budget. The current proposal outlined in <br />Exhibit A & B reflects staff's desired scope, community engagement process, sub - <br />consultant involvement and final deliverable expectations while also fulfilling staff's desire <br />to withhold some funds for potential additional service investments and/or general <br />contingency purposes. <br />CITY COUNCIL COMMUNICATION <br />7 <br />