Historical Commission Agenda and Packet 2011 03 16

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HistoricalCommission Minutes February 12, 2011 Page 4of 4 dues, donations, grants, and special events and may where appropriate be pursued in partnership with the City(for example grants with matching funds). The mission of anadvisory board would includeadvisingCityCouncilabout the Museum, beinginvolved in the annual Study Session with City Council,promotingthe Museum, and approvingdonationsto the Museum’s collection.The advisory board would continue to be appointed by City Council. There could be people who are members of both boards who could provide aliaison function. The overall general mission of both boards would be to preserve, interpret and share Louisville’s history and to enrich the overall Louisville community residential, business and visitor experience by doing so, although the two boards would have different functions and would achieve this mission through different activities. C.Getting a clearer picture: There was discussionabout what exactly each board would do using practical examples and current Commissionactivities to gain more clarity. It was noted that the number of people currently serving onthe Commission, which as the largest board or commission in the City is currently 12, would make it possible to divideinto two separate boards. The overall number of meetings held per year would be the same or fewer. The treasury would be held by the fundraising board. Quarterlysalestaxes would be paid by the fundraising side. Membership outreach and renewals would be a fundraising board task. Creating content for the Louisville Historianwould stay with the Museumstaff, but additional pages or sections could be contributed by eitherboard, such as for the purposeof promoting events. The oral history project would continueto be a programadministered by Museum staffand would be funded by the fundraising board.Planning of eventscould be done by both boards as well as bythe Museumstaff. D.Goals: Some Commission members included in their comments what they envision the Louisville Historical Museum to becomein the future and expressed that they would like to see the full use of the campus, a new building for storage of the collection, and more open hours for the public. E.Pros and Cons: Considerations mentioned in favor of changing the structure of the Commissionincluded providing clarity of roles,the potential to have a more active focus both onfundraisingand on advising City Council, the possibility to achieve goals that the Commissionhas so far not been able to achieve, less time spent meeting, potentially more time for productive activities, more ability for members to find a “niche” for their interests, and trying a new approach. Considerations mentioned in oppositionto changing the structure included a possibility for disconnection between the two boards, unnecessary separation of goals, the possibility that an unappointed board might not prioritize the way the appointed board would, and that it might not be necessary. F.Conclusion: No conclusion was reached. Dan Mellish indicated that agendas for future meetings will be restructured in order to differentiate the two roles of the Commission, and a decision of whether to divide into two separate boards will be made at a future time. XV.The next regular meeting is Wednesday, March 16at 6:30 p.m. XVI.Adjourn,12 noon.