Louisville Housing Authority Agenda and Packet 2011 10 25

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Preparations for October 11, 2011 City Council Study Session The 4 items to be presented are: Thanking the council for the funding Update on the ice melt project Terry will summarize the portfolio analysis from Steve Clark Associates (summary) Update on Habitat for Humanity Openings on the Board Finance Report a) August 2011 Financials LHA and Component Units Sherry asked for clarification on the difference between maintenance salaries vs. maintenance. Frank said that it means that we have not had as many work orders as we budgeted for. The Authority budgets on an annual basis for merit and salary increases; instituted in September. Maintenance materials have required extra ordering to fix the units. We are always trying to keep those expenditures low. b) Clifton Gunderson Audit Update moved to next month Franks said that we are down to the final pieces. The audits have been submitted this week. We scheduled Clifton Gunderson for the next board meeting., Terri made a motion to combine the November/December meetings on December 13 8:00 a.m., at Lydia Morgan. Scott seconded the motion. Motion passes unanimously. Walt said that new members need a lot of education and background. We should educate them as soon as we can. We can invite the potential board applicants to that meeting. Property Management/Maintenance Report a. Rent and Occupancy Update Sally said Sunnyside, F -1, will be leased as of October 1s B -2 will be leased by October 20 Lydia Morgan, 105 and 111 will be leased by October 1st Lilac Place will be leased on October 20 #3 will be leased October 15 and #1 is transferring to F -2. Hillside 502 -A will be leased by today, 502 will be leased by October 10 Every unit is spoken for. There will be 15 days down time between vacancies; as maintenance has up to 20 days to get the unit ready for the new tenant. b. Discussion of Sunnyside Playground and GOCO Grant Bonnie said there was some anxiety in the Parks Department about someone else going for the GOCO grants. It's a competitive process. Karen Finch, Field Supervisor for the Maintenance Department, said we really want to get a solid surface that the kids can't pick up and throw. She will get estimates on using sand for the playground surface, with a few climbing apparatus and the ability to expand in the future. The equipment can be retrofit, add or subtract different configurations, which can change the cost. Karen's concern with grass is that it turns quickly into mud. The rough estimate is $20,000; $10,000 for the rubber surface mat, $10,000 for the equipment.