City Council Minutes 2012 03 06 - Laserfiche WebLink

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City Council Meeting Minutes March 6, 2012 Page 5 of 12 Public Works Director Kowar presented an overview of the proposed project; the challenges of the project and the tentative schedule. He reviewed site maps, which illustrated modifications to the parking lots, recouping the parking spaces lost and challenges and associated costs. He requested City Engineer David Thompson discuss the challenges for this project with respect to public utilities. City Engineer Thompson, Project Manager of the McCaslin /Washington Underpass Project, pointed out the public utilities owned by the City will either have to be designed around or relocated. Those utilities include the Louisville lateral, which brings water from Eldorado Springs to Harper Lake; fiber optics connections from Boulder Valley School District to the City of Louisville; storm drainage; a City water line along McCaslin and storm drainage pipelines. The design of the underpass will try to minimize the impacts to the public utilities. Public Works Director Kowar reviewed the 2012 capital improvement project for the McCaslin/Washington Avenue pedestrian / bicycle underpass. The preliminary estimates were approximately $1,110,000; $175,000 for the design, and $1,025,000 for the construction in 2013. The updated projected budget for 2013 is $1,400,000 for construction, resulting in a project deficit of $375,000. The revised $1,400,000 estimate includes improvements to the existing parking lots, aesthetically enhanced retaining walls, and soft costs for construction management and materials testing, all of which were not included in the original estimate for construction. Updated project costs will be submitted for the 2013 budget process. Request for Proposals from consulting firms will be advertised in March with the preferred consultant identified and approved by City Council in mid-April. Staff will schedule a study session with City Council in late summer/ early fall to discuss the details of the project design along with anticipated costs and construction schedule. Some tentative meetings are scheduled with the OSAB, the Planning Commission and the general public. Construction will begin in the spring of 2013 and the project will be completed in the fall of 2013. City Manager Fleming explained this matter was brought before the Council due to the increase in the estimated cost. COUNCIL COMMENTS Mayor Muckle asked which waterlines will be impacted by the project. City Engineer Thompson noted the only Louisville waterline impacted by the project will be the lateral line from Eldorado Springs to Harper Lake and they will try to mitigate those impacts with the box culvert. PUBLIC COMMENT Michael Menaker, 1827 W. Choke Cherry Drive, Louisville, CO addressed the increase in the project costs, but felt there is community support for this project. He urged Council to take the plan to the public for further education of its components.