City Council Minutes 2012 10 09 SP

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City Council Meeting Minutes October 9, 2012 Page 4 of 9 6) Open Space zoning, where are we on this project, is the $10,000 in 2 years enough to complete? What are we required to do legally? Zoning open space requires title research through Boulder County records, plat review, PUD review, etc. to make sure every document is accurate and records associated with the sale/transfer of the property, intent of dedication, etc. are consistent. Much of our open space is composed of a number of parcels. This is a time consuming process and is not anticipated open space zoning will be completed in two years unless considerable time and additional monetary resources are identified for this task. Currently zoned are Hillside, Davidson-Mesa and Damyanovich. Staff is currently working on zoning Coyote Run utilizing contracted resources. Staff will have a better idea in the next few weeks regarding the time and cost necessary to complete all open space zoning. While recognizing a desire to move more quickly in this effort, staff certainly believes the City is in compliance with charter/legal requirements regarding open space zoning. A question arose relative to budgeting for Opens Space zoning. City Manager Fleming explained further research is required to provide property boundaries, title change and acquisition information. Parks and Recreation Director Stevens explained the Parks Division began an earnest attempt two years ago to identify the open space zoning. Currently they are working with GIS on Coyote Run for an economic way to complete all the open space zoning. He noted it is an enormous process and they hope to acquire an intern to help. Once Coyote Run is complete, staff will have a better idea of the cost and the amount of time it will take to zone all the open space property. Staff believes the City is in compliance with the Charter because there is no time requirement. 7) Steel Ranch South Trailhead, detail funding, sources and in CIP or Conservation Trust Fund? This item is funded in the Conservation Trust Fund in 2013 for $150,000. The City Council was satisfied with the staff response. Steel Ranch has donated the land and the City will build the trailhead with funds from the Conservation Trust Fund. 8) Sports Complex Concession Stand Funding, why remove from budget? This item was removed in order to balance the budget and to maintain a minimum balance within the Conservation Trust- Lottery Fund. To date the Sports Complex has operated with portable concessions. With potential plans now under discussion for Lafayette fields, it may be appropriate to seek future collaboration on concession and/or maintenance facilities at Harney Lastoka with Lafayette. Parks and Recreation Director Stevens explained more money was allocated, however, through the review process it was a matter of prioritizing projects and the funding. In balancing the Conservation Trust Fund and Lottery proceeds, some items will make do with less. There will be opportunities with Lafayette's expansion of the Sports Complex.