City Council Minutes 2014 03 04 - Laserfiche WebLink

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City Council Meeting Minutes March 4, 2014 Page 6 of 21 another business (Sonic Boom bike race). Another problem the City has experienced is permitting an event for a small number of participants but the day of the event it has grown to be bigger than the approved traffic control plan design. Staff is currently changing the permitting process. These changes will make it easier for staff to understand the impacts of the event before they are approved and also make it easier for event promoters to understand the City's needs. However, staff would like some direction from the City Council on whether Council wants staff to suggest limits on the number of events in town. Staff received a request to permit another seven nights of Movies and Food Trucks in Community Park for this summer. Staff has asked the requester to wait until the City Council can provide direction. New requests include a Cruiser Bike Ride and a Dance Mile (closing the length of the street for dancing one mile). Staff has suggested to event promoters to conduct more events in the Centennial Valley area to spread out the impact, but promoters believe Centennial Valley does not have the feel they are looking for. In 2013 staff began limiting the number of closures of Front Street for events at the Steinbaugh Pavilion. The 800 Block of Front is already closed for nine nights for the Street Faire and an additional 19 Saturdays for the Farmer's Market. For the past two years there has also been a one-day closure of the 700 Block of Front and the 900 Block of Spruce for the MonsterDash running event. Staff determined additional closures in the area were detrimental to the Library and access to other businesses on Front Street. In addition, the City's current special event guidelines state the City will give priority to the following events : July 4th'Fall Festival, Taste of Louisville, Parade of Lights, Downtown Street Faire, Farmer's Market, and WinterSkate. In addition, priority is given for new events from the following non-profit, civic entities which represent multiple property owners, tenants, or businesses in town: Louisville Chamber of Commerce; Downtown Business Association; Colorado Tech Center Owners' Association; and Boulder Valley School District. Public Relations Manager Muth asked for direction to staff on whether Council would like to see special events limited, and if so, what specific approaches to limiting events Council supported. Library Director Barrett reported on the impact of the Street Faire on the library. Looking at the circulation numbers and the number walk-ins, in May before Street Faire compared to June and July there was a 25-35% decrease in check outs. She felt this had an impact on summer reading programs. Young families and older users who have to park a long way from the library are especially impacted. PUBLIC COMMENT Jacques Blanchard, Owner of The Rex, 817 Main Street, Louisville, CO requested the businesses be given notice before events take place. He cited the bike race, which