City Council Minutes 2014 05 20 - Laserfiche WebLink

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City Council Meeting Minutes May 20, 2014 Page 3 of 20 continue through the fall. He suggested a soft opening to ease into the grand re- opening. Mayor Muckle asked about resident questions concerning why Coal Creek trail could not have some sections open. Parks and Recreation Director Stevens said they continue to evaluate and will open areas when safety is secured and will not slow the work progress. Mayor Muckle asked about the McCaslin underpass opening. Parks and Recreation Director Stevens stated he is not directly overseeing that project but understands it will open summer of 2014. City Manager Fleming hoped to have a ribbon cutting date certain at the next meeting. REGULAR BUSINESS APPROVAL OF A NOTICE TO PROCEED WITH REPUBLIC SERVICES FOR SINGLE HAULER RESIDENTIAL TRASH SERVICE TO BEGIN AUGUST 1, 2014 Mayor Muckle requested a staff presentation. Council member Lipton disclosed he had been a close business associate of Frank Bruno, a principal with Western. He still considers him a friend but did not feel it would impact his decision. Council member Loo disclosed her husband worked with Mr. Bruno for several years and she knows him as well. She did not feel it would impact her decision. Public Works Director Kowar reported in 2009, the City initiated a Single Hauler refuse, recyclables and compostables collection program and selected Western Disposal, Inc. to perform these services. The City Council approved a 5 -year contract with Western Disposal, which has annual price adjustments according to the previous 12 months, All Urban Consumers Price Index (CPI). The current contract will expire on July 31, 2014. A request for proposals (RFP) was advertised by City Staff and resulted in three proposals from Republic Services, Western Disposal and Waste Connections. Proposals were evaluated by City Staff using a numerical score for several criteria, clearly identified in the RFP. Points were determined by input from a selection team from Public Works, the Louisville Sustainability Advisory Board and Utility Billing staff. The RFP Criteria Scores are as follows: Waste Connections — 120.7; Republic Services - 122.3 and Western Disposal - 116.4. Waste Connections has the lowest overall pricing with Republic Services a close second at 1.6% higher and Western Disposal at 12% higher. Compared to existing rates, Waste Connections represents a 9.8% increase, Republic Services a 11.4% increase, and Western Disposal a 21.8% increase. The City is looking for the best overall value. Price was heavily weighted but the