City Council Minutes 2014 05 20 - Laserfiche WebLink

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City Council Meeting Minutes May 20, 2014 Page 7 of 20 Council member Loo agreed with Council member Lipton and commented to Republic they were going to need to be better than the best to meet the expectations of the community. Council member Stolzmann addressed the encouragement of diversion. She noted the average cart sizes seemed to be closer in cost until the trash sizes went up. Council member Keany wanted to understand the ability for the City Manager to cancel the contract. He wasn't happy about changing and would like to stay with the local vendor who was very supportive of the community. City Attorney Light spoke to the termination clause. There was a five -year term, annually renewable for TABOR purposes and either party can terminate with six months notice with no reason stated. The City Manager can terminate for breach of contract. If cause exists, it shortens the time period in which termination could become effective. Council member Keany asked about customer service standards. City Manager Fleming pointed to the section of the contract dealing with grounds for termination and noted there would be room for customer service complaints being a part of the consideration for terminating the contract. City Attorney Light agreed there were customer service standards noted in the contract and basis for authority to pursue termination for poor customer relations. Council member Lipton asked about large item pick -ups and how it played into the evaluation. Public Works Director Kowar noted these were included in the evaluation. Mayor Muckle agreed to not changing the evaluation criteria at this point. He felt the price point encouraging diversion was what he cared about more and valued the large pick up service. PUBLIC COMMENT Michael Menaker, 1857 Choke Cherry, Louisville, CO felt Western had risen above and beyond and deserved our loyalty. He felt it was okay to admit a mistake and support Western. Council member Lipton didn't feel changing trash vendors would constitute a mistake without knowing the results. R.J. Harrington admitted having not read the RFP but discouraged the multiple pick up days. He took issue with that resulting in the same number of truck trips. He felt he had not engaged enough in the process this time and encouraged Council to remember the public outcry during the last process about multiple pick up days.