Golf Course Advisory Board Agenda and Packet 2014 08 18

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Amended on 8/18/2014 Golf Course Advisory Board Minutes July 21 2014 Page 4 of 5 much more attractive from both sides and is expected to cut highway noise significantly. Tree planting in this area will start in September. d. Update on flood / runoff mitigation plans and schedules. This is proceeding on schedule and within cost expectations. Work is ongoing on shaping the tee boxes on hole #8 and clearing the banks of the Goodhue ditch. David Moore has submitted the final tweaks to the plans for hole #3 to the City Engineer and no issues are expected. The Board believes that this will address allhomeowner concerns. e. Timeline for critical hires and potential outsourcing. The full-time Golf superintendent position has been posted on the City website and on “neogov” (a national database for public service job opportunities.) 20 responses have been received so far and Joe Stevens asked the Board to provide two delegates to participate in the selection process with a view to making the selection by the end of August. The Board agreed that Ken Gambon and Dennis Maloney should participate. The schedule for the other hires was included in the Board Packet, notably having the Head Professional hired in Q1 2015. Councilman Keany suggested that the teaching activity be outsourced as this might lead to more aggressive marketing of the teaching program. Staff and the Board agreed this was worth looking at and noted that the Board wanted the Professional Staff to work more on teaching and less on clubhouse sales duties. Joe noted that a fiber link be extended to the clubhouse to support the more computerized booking system discussed in previous meetings, Assuming a satisfactory proposal from LU, hiring a mechanic and additional grounds staff can be delayed into early 2015 as grow-in responsibilities phase over from LU to City staff. Selection of a Food and Beverage contractor will be a two-stage process: first a request for a proposal (RFP) and then a request for a quote (RFQ.) Joe also proposed asking candidates for a tasting session and the Board was unanimous in volunteering. The intent is still to have a “soft opening” of the clubhouse potentially in May 2015 a month or so before the course re-opens. f. Any project concerns / issues: None other than those discussed earlier. Underlying rocks and the groundwater issues were the only noticeable concerns. LU stated that problems with trespassers had been insignificant although there was a suspicion of attempted joy-riding on the equipment st after dark. Chris Bradford noted that he will host a meeting on July 31 of the Rocky Mountain Golf Superintendents Association. Topics to be covered are the Master Plan for the Course, Disaster Recovery Status and the FEMA experience. ·· Parks and Recreation Department 749 Main Street Louisville, CO 80027 · (303) 335-4735 FAX (303) 335-4738 www.louisvilleco.gov Parks Recreation Senior Services O Golf