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APPROVED <br />September 14, 2004 <br />Public Hearing Closed Commission Comments: <br />Pritchard: <br /> no comment. <br />Kalish, McAvinew, McDermott, Loo and Deborski <br /> all stated that they support the project. <br /> <br />Kalish moved for the approval of Resolution No. 19, Series 2004, Seconded by McDermott. <br /> <br />Roll Call Vote: <br />McAvinew, Yes; Kalish, Yes; Deborski, Yes; Loo, Yes; McDermott, Yes; Pritchard, Yes. Lipton <br />excused. <br /> <br /> <br />7.Meeting Minutes <br /> Discussion, Direction and Approval <br />Wood reviewed the memo of the proposal to revise the format for the minutes and requested <br />commission comments. <br /> <br />Deborski <br />: Supports the action/summary format. <br /> <br />McDermott <br />: Ways to save space and words in the detail format but still attribute questions and <br />comments to a specific Commissioner. Remove the Chairman comments since the topic <br />identifies the action that will take place. <br /> <br />Pritchard: <br /> What problems, if any, has Lafayette had since moving to the action/summary <br />format? <br />Wood: <br /> Not aware of any problems or issues with new format. <br /> <br />Kalish: <br /> What format does City Council use and why should Planning Commission use a <br />different format? <br />Wood: <br /> City Council uses the detailed format. The revised format could reduce the time spent by <br />staff in the preparation and adoption of the minutes with the new suggested format. <br /> <br />McAvinew: <br /> Prefers a detailed version but also wants a format that will get them out and <br />approved in a timely fashion. <br /> <br />Kalish: <br /> Not present at July 13 meeting and had a fuller sense of what occurred by reading the <br />full detailed set versus the action/summary set. Recommends Planning Commission follow the <br />format of City Council. <br /> <br />Loo: <br /> Can the video or audio tapes be used as a substitute for written minutes? <br /> <br />Kalish: <br /> Need to address the backlog and move forward with the detailed set. Also requested a <br />review of statutory requirements for minutes. <br /> <br />McDermott: <br /> Recommends a modified / condensed format with the addition of each <br />Commissioners name being added to comments, questions, etc. <br /> <br />General consensus on the format suggested by McDermott. <br /> <br /> 3 <br /> <br />