City Council Study Session Agenda and Packet 2015 01 23

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12/21/2014 Page 4 Design Development followed the Pre -PUD package taking the design to a 60% overall design level with a deliverable date of 7/17/14. This package was produced in conjunction with the final PUD package which was delivered a day later on 7/18/14. This set was used by Bryan construction as the Guaranteed Maximum Price (GMP) set of drawings. Shortly before DD was issued, RMH informed us that we needed to have a radiant system (either baseboard or radiant floor) in the Admin area. After reviewing with the City, it was decided that a cheaper base board system should be planned for, but it was understood that the radiant floor should remain in the DD drawings given the short timeframe to change the mechanical design. The cost of the base board system was unknown at the review of the initial cost estimate numbers on 8/19/2014. Ultimately the City felt that the radiant floor slab system would serve them best over the life of the building with energy savings and overall comfort. Upon completion of DD, but prior to the establishment of the GMP, RNL alerted both the City's Project Manager and Bryan Construction that a ventilation system would be required in the heated vehicle storage building and also that the design of the in -slab radiant heat in the Administration portion was incomplete, and a contingency for these systems needed to be included in the GMP. This discussion was verbal and unfortunately not documented in meeting minutes or any email. As the final construction costs were negotiated, the City's Project Manager requested an early delivery of the Civil Engineering construction documents. These were delivered to the City on 7/28/14 to expedite construction starting with grading and sub -grade work immediately after PUD approval. PUD comments were received from the City and these comments were responded to on 8/18/14. Bryan Construction delivered their initial Guaranteed Maximum Price on 8/26/14. The costs were $11,406,273, and the GMP stated that escalation costs started immediately until the contract was signed (1% per month) because of the current booming construction industry. Final CDs were delivered on 9/11/14. At this time the two concurrent permitting review process within the City began, the previously submitted Civil Engineering package and the remainder of the project (architecture, structural, mechanical, electrical, landscape). The City's Permitting process ended up being much more involved than initially anticipated and totaled 4 separate responses and 20 total weeks. Our initial scope of work identified this process to take 6 weeks. Civil Engineering Permitting: Architecture and Engineering Permitting: 13 Weeks 8 weeks for Plan Review and Comments #1 5 weeks for Plan Review and Comments #2 7 Weeks 5 weeks for Plan Review and Comments #1 2 weeks for Plan Review and Comments #2 A final construction cost of $11,260,000 was negotiated between the City and Bryan Construction. This included the ventilation system in the Heated Vehicle Storage Building and the radiant heating system in Administration, both of which were not included in the GMP. After the construction contract was signed, RNL and Bryan worked diligently to identify more potential cost savings opportunities. Savings identified