City Council Minutes 2014 03 18 - Laserfiche WebLink

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City Council Meeting Minutes March 18, 2014 Page 16 of 20 Staff has been working for months with FEMA and plans to submit a Public Worksheet (PW) for reimbursement in the next few weeks. An IGA will be signed with State for PW then seek reimbursement. The City will seek reimbursement concurrently with IGA approvals. The State typically does reimbursement for work completed on quarterly basis. Reimbursement is anticipated within 2-3 months. Anticipated funding: FEMA up to 75% ($445,500); State of Colorado: up to 12.5% ($74,250); Louisville local match of 12.5% ($74,200); pending grant application with Great Outdoors Colorado (GOCO) to assist with local match of$74,200. Request for Proposals (REP) - February 13, 2013 Request for Proposals (RFP) for the Design and Construction services: Two Design/Consultant teams responded. The selection committee evaluated on several criteria and recommended Goodland Construction, Inc. Consultant Firms Base Bid Goodland Construction, Inc. $398,296 Landscapes Unlimited $549,029 Performance Criteria: Goodland will work with staff, FEMA and State of CO to ensure compliance with the contract documents and reimbursement from FEMA and the OEM. The contractor will return the trail to pre-disaster conditions at all locations. The contractor will complete all work in base bid within 4 month of receiving the Notice to Proceed. The contractor will complete additive alternatives as expeditiously as possible working with the city and the other stakeholders. The contractor anticipates it will add 20 days to complete add/alt #2 at Highway 36 following coordination with CDOT, the Town of Superior and Boulder County, and 20 days to complete add/alt #6 following Urban Drainage's work at the BNSF location. She presented slides of the erosion along the Coal Creek trail and noted there are twenty-two spots of erosion along the 4-mile trail. The anticipated timeline is to begin construction in April of 2014, and be substantially completed by September of 2014. The grand reopening of the Coal Creek is in the autumn of 2014. She stressed the importance of the public staying off the trail and the golf course until construction is complete. COUNCIL COMMENTS Council member Stolzmann asked if any work needed to be done on the bridge at Highway 42. CIP Manager Trettin stated the work at Highway 42 has already been completed by Urban Drainage. 41