City Council Agenda and Packet 2015 06 09

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City Council Meeting Minutes May 19, 2015 Page 3 of 34 Parks and Recreation Director Stevens noted the Coal Creek Golf Course will have the grand re- opening on June 27, 2015. The Grand Re- Opening celebration will unfold over two days during the weekend of June 27 -28, 2015. On Saturday, June 27, a formal ceremony will kick -off the weekend events at 10:00 a.m. at Coal Creek Golf Course. Opening activities will include: • Continental breakfast provided by The Mine • First Tee presentations with Color Guard flag ceremony, guest speakers, and first tee shots • The party begins at 11:00 a.m. until 4:00 p.m. with a variety of activities for attendees of all ages to participate such as a Hole -in -One shootout, Closest to the Pin, Foot Golf competition, Longest Drive, Course Tours, live music and other festivities. • Commemorative gift items will be available for giveaway and for sale. • Sealed bids will be accepted the week of June 21 to conclude at 4:00 p.m. on June 27 for the first tee time on Monday, June 29. The Grand Re- Opening celebration will continue on Sunday, June 28, with a Stakeholder's Golf Day. This day will consist of a shotgun start outing to include several current and former stakeholders, and a public lottery to fill the balance of 72 participants for a shotgun start. Public entries will be submitted at Coal Greek Golf Course the week of June 21. The cost of the lottery entry and sponsors will cover the cost to play, prizes, continental breakfast, appetizers, and commemorative gift. The entry fee is projected at $100; however, staff is currently finalizing those plans. Golf and Communications staff will use multiple strategies and tools to engage the public leading up to the Grand Re- Opening including paid advertising, media support, direct outreach at public events, and the creation of a golf newsletter, social media, and updates on www.coalcreekgolf.com. The 2015 Coal Creek Golf Course budget includes $20,000 for advertising and marketing. This includes expenses for the Grand Re- Opening in addition to ongoing marketing /advertising expenditures through the remainder of 2015. This means that Coal Creek will need to produce the Grand Re- Opening events for significantly less than the total allotted $20,000 and secure sponsorship opportunities to fill any proposed spending gap. Staff will continue to monitor the budget and welcomes opportunities to partner with other public sector agencies and private sector businesses in making this Grand Re- Opening a success. Dignitaries are invited and banners will be placed announcing the re- opening. COUNCIL COMMENT Council member Stolzmann asked about giving the Summit Club members a window beyond opening day to restart their membership, to encourage and reward their loyalty. 26